Job Description

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you\xe2\x80\x99ve got deep experience in commercial real estate, skilled trades, and technology, or you\xe2\x80\x99re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Facilities Administrator

Work Dynamics - Integrated Facilities Management

Location: Yishun

POSITION GOALS

• Assist the Soft Service Manager in the delivery of soft and hard services to operate and maintain the account including technical, maintenance, asset & vendor management.
• Develop an understanding of and sound working relationships with key representatives of the client and all key suppliers\xe2\x80\x99 / service providers to the site.

DUTIES AND RESPONSIBILITIES

• The Facilities administrative functions and manage critical spare parts for facilities management related functions. He/she will be responsible to keep records of parts and ordering of O&M related parts as required.
• The Facilities Administrative will also require managing mailroom and support on receive and dispatch. Be familiar with & operate to the Scope of Work as defined in the JLL Agreement. Responsible for delivery of services in accordance with SLA
• Achieve key performance indicators and service level agreement targets
• Understand the operational & technical requirements of the site and ensure that current service agreement is maintained to provide necessary supplies and services.
• Responsible for the computerized maintenance management system or CMMS
• Adhoc Support to Shared Service
• Storage management
• Manage Photocopier consumables.
• Manage Mailroom consumables.
• Document management

• Account payables/receivables
• PR/PO creation
• Quotation/Invoicing
• Archiving of Service Reports/Deliver Orders
• Room readiness
• Event set-ups
• Events Venue Coordination
• Move management.
• Adhere to the company\'s business conduct by ensuring compliance with the firm\'s guidelines, procedures and strategies.
• Welcoming office guests and directing them to the person or office they\'re visiting.
• Answering and making phone calls on behalf of office employees and raise WO accordingly.
• Performing various other clerical tasks, including faxing, transcribing and filing
• Will respond to client inquires and concerns (Walk in & Email) ensure timely and quality service delivery to client and follow up with user to ensure customer satisfaction.
• To assist with travel claims for account director.
• To assist in meeting room bookings
• Notifies company personnel of visitor arrival. Directs visitors by maintaining employee and department directories, giving instructions.
• Maintains safe and clean reception area by complying with procedures and regulations. Maintains continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.

KEY COMPETENCIES

• Sound interpersonal skills to manage diverse range of service providers and Client representatives

• Sound written and oral communication skills
• Demonstrated ability to manage multiple and complex operational matters on a daily basis
• Working knowledge of EHS Regulations
• Sound computer skills in Microsoft Office

PERSONAL EFFECTIVENESS

• Provide an effective contribution to the team\xe2\x80\x99s delivery.
• Contributes via regular feedback, to the overall performance of the delivery team.
• Works towards individual targets, monitor and manages individual performance.

DECISION MAKING

• Be able to make difficult decisions and resolve problems or improve operations.
• Actively search-out opportunities to achieve better or best results and increase the service delivery provided by Jones Lang LaSalle

RELATIONSHIP BUILDING

• Promote open, constructive and collaborative relations with superiors, subordinates, peers and clients.
• Gains respects of superiors, subordinates, peers and clients.

COMMUNICATION

• Listens effectively and communicate through actions and example. Has strong written and oral communication skills.
• Regular reporting of the work accomplished and upcoming work

Location:

On-site \xe2\x80\x93Singapore

If this job description resonates with you, we encourage you to apply, even if you don\xe2\x80\x99t meet all the requirements. We\xe2\x80\x99re interested in getting to know you and what you bring to the table!

About JLL \xe2\x80\x93

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500\xc2\xae company with annual revenue of $20.9 billion and operations in over 80 countries around the world, our more than 103,000 employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAY. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit .

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL\xe2\x80\x99s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our .

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy .

Jones Lang LaSalle (\xe2\x80\x9cJLL\xe2\x80\x9d) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process \xe2\x80\x93 including the online application and/or overall selection process \xe2\x80\x93 you may contact us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page
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