Job Description

JLL empowers you to shape a brighter way.Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you\xe2\x80\x99ve got deep experience in commercial real estate, skilled trades or technology, or you\xe2\x80\x99re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.Facilities AdministratorWork Dynamics - Integrated Facilities ManagementKey Responsibilities:Maintain proper office filing & archiving system (soft & hard copies)Follow up on Expense Approval process to ensure proper documentation and requisite approvals are in placeMonitor and track expenses and ensure timely invoice processing by the managersAssist to follow up and update SOPsFinance administration work such as Raising of PO & GR, SAP System POR Requestor Procedures, End to End Support, Finance GR Administrative Work, Procurement of all vendor servicesTo assist in vendor contract renewal, vendor creation of processes. Raising for vendor creation. Vendor update of detail, of contact information.Support all sourcing & procurement activities for the client including preparation of quotations for submission to clientCollaborate with other functions as required, ie Legal, Finance, Engineering & Operations, Human Resources for procurement activitiesAssist site team in monitoring and data compilation of pantry / consumable supplies, chemical waste collection, cleanroom laundry report and etc.Tracking and monitoring of stock are crucial and will be required to match invoice for Order proceededSupport any ad-hoc tasks as assigned by the Manager, not limited to the duties / responsibilities as described above and which may be subject to changes as needed to support the business requirementQualifications:Proven experience in an administrative role, preferably within a corporate environment.Excellent organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.Proficiency in using productivity software such as Microsoft Office Suite (Word, Excel, PowerPoint), email management tools, and other relevant applications.Strong verbal and written communication skills, with the ability to interact professionally with internal and external stakeholders.High attention to detail and accuracy in all aspects of work.Ability to work independently and in a team environment, demonstrating flexibility and adaptability.Strong problem-solving skills and a proactive approach to resolving issues.Discretion in dealing with sensitive and confidential information.Location:On-site \xe2\x80\x93SingaporeIf this job description resonates with you, we encourage you to apply, even if you don\xe2\x80\x99t meet all the requirements. We\xe2\x80\x99re interested in getting to know you and what you bring to the table!JLL Privacy NoticeJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL\xe2\x80\x99s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our .For additional details please see our career site pages for each country.For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy .Jones Lang LaSalle (\xe2\x80\x9cJLL\xe2\x80\x9d) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process \xe2\x80\x93 including the online application and/or overall selection process \xe2\x80\x93 you may contact us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page
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