Job Description

JLL empowers you to shape a brighter way.Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you\xe2\x80\x99ve got deep experience in commercial real estate, skilled trades or technology, or you\xe2\x80\x99re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.Facilities AdministatorWork Dynamics - Integrated Facilities ManagementReception :The reception team provides a critical function within the organization. They are the first point of contact for our guests. These first impressions are key to setting the scene for a positive office human workplace experience, delivering world-class and seamless customer service.Call ManagementReceiving, fielding and re-directing internal and external callsGuest ManagementWelcoming all visitors to the office premises.Notifying departmental EA\xe2\x80\x99s and/or meeting host of their guest\xe2\x80\x99s arrivalCoordinating with building lobby and other reception deskCoordinating with Dining Services team as and when needed / arranging catering for local meetings / eventsCreating and running daily reports from EMS / Book-ItConference Room ManagementProactively managing bookings and resolving meeting room conflicts via EMS /Book-It systemLiaising with other IT and Global Corporate Services (GCS) functions to ensure meetings run smoothlyPerforming daily room checks of all conference rooms; reporting any issues by creating tickets and monitoring until issues are resolvedOffice Premises KnowledgeReceptionists will need to gain an understanding of so they are able to engage in passing conversation with guests or when fielding questions from callersReceptionists must become adept at recognizing key business unit leaders and corresponding EAs and learning any preferences in relation to call forwarding or guest greeting, escorting and delivery.Physical Reception AreasEnsuring the reception area is pristine, clean and tidy at all timesReporting facilities issues (e.g., broken / worn furniture, blown light bulbs, dirty floors, carpets, walls etc.) immediately. Raising tickets, and following up until these items are resolvedEnsuring newspapers, magazines and publications are current and neatly displayedEnsuring wardrobes are empty of debris, and free and clear to accept guests\xe2\x80\x99 coats and luggageFacilities Administrator responsibilities:Assist with office relocation projectAssist with the events in the officeMail / print services (including stationary inventory management)Subscription servicesCourier managementPhysical Records ManagementFacilities Management requests and FM ticket creation and tracking ensuring tickets are actioned and closedPantry services managementSecurity requests and monthly access report managementExpenses and Invoice Management (Finance)BMO & cleaning requests, pest control, M&E servicesQualifications:Excellent communication skills (both oral and written)Proven track record on a busy reception desk with exceptional attention to detailExcellent organizational and multi-tasking skills with the ability to prioritize tasksCourteous and cooperativeAble to work independentlyClient-oriented and exceptional customer service skills with the ability to anticipate requestsHonest and discreetLocation:On-site \xe2\x80\x93SingaporeIf this job description resonates with you, we encourage you to apply, even if you don\xe2\x80\x99t meet all the requirements. We\xe2\x80\x99re interested in getting to know you and what you bring to the table!JLL Privacy NoticeJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL\xe2\x80\x99s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our .For additional details please see our career site pages for each country.For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy .Jones Lang LaSalle (\xe2\x80\x9cJLL\xe2\x80\x9d) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process \xe2\x80\x93 including the online application and/or overall selection process \xe2\x80\x93 you may contact us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page
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