Facilities Coordinator
Singapore, Singapore
Job Description
b'
Job Summary This position is responsible for supporting the facilities, administrations, and corporate service functions of the Singapore office to ensure an efficient and smooth-running of the office that projects a capable and confident image to internal and external customers alike. You will create an impact by anticipating the needs of the team and proactively addressing issues. You are a team player, and you get things done with speed and agility.
How You Will Help Us Succeed
- Treat safety and THINK. SAFE. as our top priority
- Ensure office and visitor safety and security procedures are followed, and conduct office tour as needed
- Overall housekeeping, pest control, landscape maintenance - ensure office premises are well maintained in \xe2\x80\x98as new\xe2\x80\x99 condition; ensuring cleanliness, good hygiene and tidiness are always maintained in the reception, meeting rooms, pantry, and other common areas
- Plan and manage all preventive and corrective maintenance of the office facilities and services
- Support all facilities, sustainability and EHS initiatives, activities i.e., Annual Building Power Shutdown, Fire Drills, Earth Hour, Green Day, etc.
- Meeting room services \xe2\x80\x93 ensure room readiness for respective meetings / events (i.e., set-up etc.)
- Ensures that all consumables at pantry, meeting rooms, first aid boxes etc. are checked and stocked up.
- Coordinate office marketing materials such as business cards, envelops, letterhead, and corporate souvenirs
- Manage pantry, office supplies, furniture, machines, building maintenance services and repairs requests
- Ensure all other office facilities, equipment such as the defibrillator, fire extinguishers, coffee machines, emergency lights, photocopiers etc. are proactively serviced
- Attendance and management of facilities\xe2\x80\x99 incidents including issue assessment and timely reporting Ability to handle a wide range of office facilities and administrative support related tasks
- Review vendors\xe2\x80\x99 method statements and risk assessments of any works taking place in the office
- Liaison with contractors and building management for office building and maintenance related matters
- Provide support and assistance as needed when there are weekend works on office maintenance such as renovation and repair work etc.
- Support catering arrangements for office functions
- Support office engagement activities and CSR events
- Provide input and data for Singapore facilities\xe2\x80\x99 budget
- Raise Purchase Requisitions, orders and seek approval and clear the Web cycles for relevant invoices
- Support the administering of Singapore office corporate cards
- Cover reception duties as needed
- Participate and support ad-hoc projects and /or other matters as assigned
- Diploma in Facilities Management, Business Administration or 5 years of relevant facilities management and office administration experience in a multicultural environment
- Excellent interpersonal skills - builds collaborative relationships with key department leads, ability to interface with stakeholders professionally and thrives in a diverse office environment
- Can-do, positive attitude and willing to help others and take on additional responsibilities
- Displays professionalism and flexibility, robust work ethics, and pays exceptional attention to details
- Driven, efficient, takes initiative, friendly, confident, well-groomed, and responsible
- Strong at execution, documentation, organization, prioritization, and time management
- Team player with ability to work independently and under pressure of urgent demands, changing requirements, circumstances and competing datelines in a fast paced and dynamic environment
- Go-getter, disciplined, resilient. Goes the extra mile to complete a task and gets things done
- Computer savvy, and proficient in Microsoft Office Suites (Word, Excel, PowerPoint, and Outlook)
Beware of fraud agents! do not pay money to get a job
MNCJobz.com will not be responsible for any payment made to a third-party. All Terms of Use are applicable.
Related Jobs
Job Detail
-
Job IdJD1290607
-
IndustryNot mentioned
-
Total Positions1
-
Job Type:Full Time
-
Salary:Not mentioned
-
Employment StatusPermanent
-
Job LocationSingapore, Singapore
-
EducationNot mentioned