Job Description

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you\xe2\x80\x99ve got deep experience in commercial real estate, skilled trades, and technology, or you\xe2\x80\x99re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Facilities Coordinator

Work Dynamics - Integrated Facilities Management

Responsibilities

Create purchase order, compile all the quotation, delivery order, service report and invoices in compliance to all company/client procurement processes. Perform good receipt and submit month end accrual

Support the Site lead in budgeting and forecasting of OPEX and CAPEX Works

Support the Site lead in contract drafting and renewal process

Verify and track timely submission and payment of vendor invoice

Conduct and coordinate regular Vendor performance management scoring for the team. Maintain and developing good relationship with vendors and building management

Support the team in sourcing and ad-hoc purchases

Inventory management: Purchase and ensure the pantry, janitorial, and other office supplies are always in stock, keep track of inventory of events and other d\xc3\xa9cor items

Management of staff Season Parking application, termination & related services

Monitor overall open and overdue Work order status

Liaise with requestor and receptionist to support the development of and understand the requirements for each event, including coordination with team/vendors, last minute logistical needs, ensuring effective set-up/execution of event and providing course correcting instructions/directions, when needed. Assist in collecting post-event feedback from requester

Space management \xe2\x80\x93 Manage and coordinate moves, additions, and changes within the office and to provide accurate and timely reports to both site lead and client

Utilities consumption tracking

Participates in Client EHS, BCP and ERT programs

Provide good customer service and facilities support to client/ employee. Coordinate and handle request/ feedback, with prompt respond and follow up

Any other ad-hoc duties as assigned whenever required depending on business requirements

Escalate urgent issues identified through to the Facilities Manager

Qualifications/requirements

Minimum of 2 years of related experience and/or training. Prior vendor supervisory experience preferred.

Diploma/Degree in Tourism/Hospitality/Business Administration or other relevant fields

Excellent written and verbal communication skills. Strong organizational and analytical skills. Ability to provide efficient, timely, reliable and courteous service to customers

Ability to effectively present information

Ability to comprehend, analyse, and interpret service agreement documents. Requires advanced analytical and quantitative skills

Prior facilities coordination experience & basic technical knowledge on office facilities are ideal

Proactive, detail-oriented with excellent time management skills

Team player who is willing to learn, with proven performance in problem-solving and a track record of being able to work independently and multi-task in a fast-paced environment

Standby for activation or coordination after office hours when required

Location:

On-site \xe2\x80\x93Singapore

If this job description resonates with you, we encourage you to apply, even if you don\xe2\x80\x99t meet all the requirements. We\xe2\x80\x99re interested in getting to know you and what you bring to the table!

About JLL \xe2\x80\x93

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500\xc2\xae company with annual revenue of $20.9 billion and operations in over 80 countries around the world, our more than 103,000 employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAY. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit .

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL\xe2\x80\x99s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our .

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy .

Jones Lang LaSalle (\xe2\x80\x9cJLL\xe2\x80\x9d) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process \xe2\x80\x93 including the online application and/or overall selection process \xe2\x80\x93 you may contact us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page
I want to work for JLL.

Jones Lang LaSalle