Job Description

JLL empowers you to shape a brighter way.Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you\xe2\x80\x99ve got deep experience in commercial real estate, skilled trades or technology, or you\xe2\x80\x99re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.Facilities CoordinatorWork Dynamics - Integrated Facilities ManagementResponsibilitiesCreate purchase order, compile all the quotation, delivery order, service report and invoices in compliance to all company/client procurement processes. Perform good receipt and submit month end accrualSupport the Site lead in budgeting and forecasting of OPEX and CAPEX WorksSupport the Site lead in contract drafting and renewal processVerify and track timely submission and payment of vendor invoiceConduct and coordinate regular Vendor performance management scoring for the team. Maintain and developing good relationship with vendors and building managementSupport the team in sourcing and ad-hoc purchasesInventory management: Purchase and ensure the pantry, janitorial, and other office supplies are always in stock, keep track of inventory of events and other d\xc3\xa9cor itemsManagement of staff Season Parking application, termination & related servicesMonitor overall open and overdue Work order statusLiaise with requestor and receptionist to support the development of and understand the requirements for each event, including coordination with team/vendors, last minute logistical needs, ensuring effective set-up/execution of event and providing course correcting instructions/directions, when needed. Assist in collecting post-event feedback from requesterSpace management \xe2\x80\x93 Manage and coordinate moves, additions, and changes within the office and to provide accurate and timely reports to both site lead and clientUtilities consumption trackingParticipates in Client EHS, BCP and ERT programsProvide good customer service and facilities support to client/ employee. Coordinate and handle request/ feedback, with prompt respond and follow upAny other ad-hoc duties as assigned whenever required depending on business requirementsEscalate urgent issues identified through to the Facilities ManagerQualifications/requirementsMinimum of 2 years of related experience and/or training. Prior vendor supervisory experience preferred.Diploma/Degree in Tourism/Hospitality/Business Administration or other relevant fieldsExcellent written and verbal communication skills. Strong organizational and analytical skills. Ability to provide efficient, timely, reliable and courteous service to customersAbility to effectively present informationAbility to comprehend, analyse, and interpret service agreement documents. Requires advanced analytical and quantitative skillsPrior facilities coordination experience & basic technical knowledge on office facilities are idealProactive, detail-oriented with excellent time management skillsTeam player who is willing to learn, with proven performance in problem-solving and a track record of being able to work independently and multi-task in a fast-paced environmentStandby for activation or coordination after office hours when requiredLocation:On-site \xe2\x80\x93SingaporeIf this job description resonates with you, we encourage you to apply, even if you don\xe2\x80\x99t meet all the requirements. We\xe2\x80\x99re interested in getting to know you and what you bring to the table!JLL Privacy NoticeJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL\xe2\x80\x99s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our .For additional details please see our career site pages for each country.For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy .Jones Lang LaSalle (\xe2\x80\x9cJLL\xe2\x80\x9d) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process \xe2\x80\x93 including the online application and/or overall selection process \xe2\x80\x93 you may contact us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page
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