Job Description

Position Summary
1. Support expense planning, spending, and settlement for a department in accordance with the standards and procedures, and contribute to the creation of business performance through optimal asset managements.
2. Assist the leaders of department by coordinating meetings, managing work schedules, and building work environment, and support department members by preparing information assets, access authorities, and consumables for business.

Role and Responsibilities

Facilities Management

• Arrange for office regular equipment (e.g. water dispenser, copier machine, printer, etc.)
• Check rooms and furniture to identify needs for repairs or renovations
• Restock office and pantry supplies
• Design and oversee the schedule for cleaning and disinfecting the building
• Monitor activities that happen outside the building, such as proper waste disposal and recycling
• Keep track of regular and ad-hoc facility expenses
• Office renovation project
• Conduct market research and compare costs and benefits when evaluating new vendors
• Ensure compliance with health and safety regulations

Office Cleaning Management

• Supervise performance of cleaning team
• Ensure employees are properly trained and equipped to perform their role
• Certify that equipment is safe to use and in good working condition
• Coordinating with event planners to ensure that all arrangements are made for special events
• Making sure that the interior of the building is clean and well-maintained at all times

Fixed Asset Management

• Manage the process all fixed asset activity
• Resolve any resulting discrepancy discovered.
• Prepare audit schedules and resolve audit issues

Access Card Management & CCTV System

• Responsibility for access card access control for employees, business partners and visitors
• Control and monitor the Time Attendance access for employees
• Manage access of restrict area
• Operate CCTV system to search and prepare images when necessary
• Routine check on CCTV control system

Employee On-Boarding/ Off-Boarding

• Prepare company assets for distribution (equipment, desk setups, mobile setups, ID Pass, etc.)
• Gather and process paperwork
• Ensure new hires have technical assistance to properly set up their hardware and software
• Inventory of items that will need to be turned before the last day (e.g. laptop, keys, a monitor)

Skills and Qualifications