Job Description

:

Maintenance and operation of IB Global Centre to a high standard that meets the IB\'s needs

• Adherence and implementation of IB facilities policies to fit the Global Centre
• Responsible for ensuring day-to-day effective running and maintenance of the office
• Develop and manage a proactive schedule to ensure checks, reviews and work are carried out to ensure that the infrastructure of the IB Global Centre, Singapore is maintained and repaired to a satisfactory standard
• Prioritisation of work to ensure smooth operation of Global Centre facilities
• Ensure that space audits and planning optimize the available usable area within the office efficiently and effectively
• Work with Global Facilities Manager and Global Centre Manager to develop plans for future needs and office leases

Budgetary Management and Controls

• Work with Global Facilities Manager to prepare Global Centre facilities budget
• Monitor, manage and forecast the approved budget to ensure expenditure is within limits

Contracts and Vendor Management

• Manage contracts and ensure that all contracts are up-to-date and adhered to
• Adherence to procurement policies and procedures for all facilities related contracts, where applicable
• Evaluation, negotiation and selection of contractors to deliver services needed within budget and quality standards
• Negotiation and administration for the procurement of of certain goods and services including but not limited to property services, freight and postage, stationery, photocopying, printing, hospitality supplies and computer consumables services to ensure a cost effective, quality and reliable service

Compliance and Risk Management

• Adherence to health and safety legislation and buildings regulations for the Global Centre
• Responsible for ensuring compliance with statutory and regulatory legislation in respect of building maintenance, building development, risk assessment and emergency procedures, including relevant health and safety issues
• Emergency coordination and evacuation
• Manage the business continuity plan for the IB Global Centre, in partnership with BCP Director
• Ensure facilities risk management is reviewed in line with organizational procedure.
• Responsible for the IB Global Centre Fire and Safety Team, ensuring selected Fire Warden and First Aider are certified.

Knowledge and Experience Requirements:

• Educated to degree or equivalent level or significant hands on experience
• Certified Fire Warden and First Aider will be advantageous
• Proven supervisory or managerial experience and significant experience in a similar role
• Experience in budget management
• Proven experience in negotiation skills with property maintenance, courier, stationery, hospitality and photocopier suppliers
• Previous experience of purchasing would be an advantage
• Excellent IT skills
• Proven experience in contract preparation, specification writing and tendering
• Understanding of design, installation and maintenance of building engineering services
• Experience in project management and planned preventative maintenance systems would be desirable
• Prior experience in the decommissioning and relocation of an office facility, including locating and outfitting a new office facility.
• Knowledge of appropriate health and safety legislation and the ability to keep up to date with changes
• Able to communicate effectively and efficiently internally with all levels of staff and externally with vendor, suppliers and contractors

About Us: The International Baccalaureate provides world-class educational services to over 5500 schools across 159 countries. A career at IB is not just a job; it\'s an opportunity to work with an innovative world leader of education services and contribute to our 50-year mission of creating a better and more peaceful world. Apply now to join our global organization where we empower our employees to thrive and make a difference.

International Baccalaureate