Job Description

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PURPOSE OF JOB/POSITION The GEM E&C Specialist is responsible for the operations of Takeda\'s E&C Program in GEM.

• Support the coordination of the overall E&C Program for GEM HQ in close collaboration with the GEM E&C LT
• Provide operational support to GEM E&C LT
• Responsible for the Monitoring Program in GEM HQ
• Support the execution of E&C projects across GEM
• Support in the follow up of action plans from corporate audits, monitoring, among others.
• Support the development of trackers and dashboards that allow informed decisions and actions

ACCOUNTABILITIES Culture & Values

• Contributes to the creation of an environment where colleagues Live our values every day #LOVED, enabling a values-based culture in GEM
• Supports the planning and execution of Values Journey activities across GEM
• Supports the GEM HQ Values Ambassadors network

Governance

• Provides operational support to the GEM Risk Ethics and Compliance Committee (GEM RECC) and relevant Sub-committees, including preparation of agendas, summaries, reports, and their respective records management and retention
• Provides operational support to GEM E&C LT to enable the effective implementation of the E&C Program across GEM

Risk Assessment

• As part of the annual Enterprise Risk Assessment (ERA) and in partnership with the GEM Risk Coordinator, provides operational support for the identification, assessment, prioritization and mitigation of E&C risks for GEM HQ

Policies & Procedures

• Provides operational support to the the implementation of E&C Policies, procedures, guidelines and controls
• Updates the GEM E&C Policies and Procedures central repository

Learning & Engagement

• Contributes to the GEM E&C learning program developing ad hoc materials
• Supports the customization of global learning and engagements materials for GEM
• Updates analytics to follow up learning completion metrics
• Supports the design and implementation of GEM\xe2\x80\x99s yearly E&C engagement/communication plan
• Operationalizes E&C communication plans/campaigns

Investigations

• Contributes to the creation of an environment where colleagues feel comfortable speaking \xe2\x80\x93up and leaders engage in active listening

Monitoring

• Supports the execution of the GEM HQ yearly monitoring program through:

• Sampling and testing of activities, identify findings and perform root cause analysis in collaboration with activity owners
• Discussing monitoring results with GEM RECC, including remediation actions and recurrent issues
• Reporting monitoring results to global monitoring core team

Corrective Actions

• Supports the identification and proposal of potential corrective actions for issues identified in processes under the scope of the position
• Oversees implementation of agreed corrective actions to evaluate their effectiveness
• Escalates if gaps or misconduct recur

Continuous Improvement

• Supports the continuous improvement of the GEM E&C Program, in response to emerging risks, lessons learned, global changes and periodic E&C program assessments, as appropriate
• Co-designs analytics to help identify improvement needs and solutions
• Supports the project management of GEM E&C program enhancements

Critical functional knowledge

• Bachelor\xe2\x80\x99s degree

• Experience in the healthcare or pharmaceutical sectors desired

• Experience in operational support of E&C programs desired

• Demonstrated operations and project management skills

• Developed communication skills (verbal and written)

• Proficient in managing and creating sharepoints and other internal portals/platforms, design dashboards and reports

• High proficiency in MS Office tools, with the ability to derive insights from data

• Ability to work and engage effectively across regions, timezones and virtual environments

• Well organized and able to prioritize and manage changing workload and meet deadlines

Critical business expertise

• Demonstrates unquestionable integrity and professionalism
• Ability to work successfully in multi-functional and multi-cultural teams
• Ability to build strong relationships with key stakeholders at all levels of the organization
• Ability to operate and lead in a matrix environment
• Ability to develop team members
• Ability to work independently and under pressure
• Ability to anticipate needs and respond with agile solutions
• Problem-solving mindset
• Ability to prioritize time and resource
• Self-directed; ability to work both autonomously and as part of a team to resolve complex matters
• Fluent written and spoken English

Nature of Impact: Ethics & Compliance (E&C) focuses on what the organization needs by ensuring:

• Ethical behaviour plays a fundamental role in risk mitigation
• Being a forward-thinking leader in risk identification and mitigation
• Building a modern function supporting achievement of Takeda\xe2\x80\x99s Vision

E&C will respond rapidly to changing environment and business needs, it is close to the market, and encourages ethical behaviour in line with Takeda\xe2\x80\x99s values. By working in an agile manner E&C ensures the balance between stable structures, governance, processes and systems, and dynamic approaches to delivering innovative solutions to appropriately manage our risks. E&C commits to:

• Act as role model for Takeda\'s values, ethics and values-based decision making, fostering this mindset in clients, partners and team
• Enable the organization to take decisions which are ethical and in line with our priorities of Patient, Trust, Reputation, and Business
• Collaborate across all E&C teams and partner with stakeholders in BU / BF to embed ethics and compliance as part of the way everyone works at Takeda

Communication Skills:

• Ability to build strong relationships with key stakeholders at all levels of the organization
• Ability to work successfully in multi-functional and multi-cultural teams
• Ability to adapt to constant change
• Active listener

Innovation

• Mindset of curiosity, learning agility and interest in innovative ways of doing things
• Strong operations, process-orientation, data analytics, or technical expertise to effectively design, develop and implement compliance and relevant business processes, controls, and workflows

Locations

Singapore, Singapore

Worker Type

Employee

Worker Sub-Type

Regular

Time Type

Full time