Job Description

Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.
We have a unique opportunity for a Global Management Coordinator to join our management team in Wilhelmsen Port Services.
In Wilhelmsen Port Services, we provide our customers with peace of mind while we handle their cargo, their vessels and their crew. In more than 2000 ports all over the world, we handle 75,000 port calls per year, which means that every 7 minutes, anywhere around the world, we send a ship safely out to sea again to fulfil its purpose. We have a brand-new growth strategy and ambitious plans to shape our customers’ port experience of tomorrow by expanding our position in the port value chain. In that high-energy environment, we need someone to provide support to our president and senior management team.
The Global Management Coordinator will report to the Vice President Culture and Organisational Development.
Who are you :
You are smart, energetic, keen to learn, and you thrive on being the spider in the web, working on several tasks at the same time. You like to keep things organised and work with the team to ensure we can work effectively and efficiently.
What you will be doing :

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  Support and coordinate travel, conferences, events, meetings, and appointments for the President.
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  Manage the calendar and keep track on holidays and events in the Port Services Management Team.
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  Organise meetings, including scheduling, sending reminders, and organising meeting locations and catering when necessary.
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  Plan, coordinate and keep contents of meetings focused, and follow up on agreed actions.
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  Provide administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on behalf of the President, as directed.
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  Prepare PowerPoint presentations and support for Board meetings and business cases – writing and coordination.
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  Follow up on relevant dashboards and highlights trends, risks and opportunities.
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  Build a good understanding of the Port Services business and global network to ensure tasks are executed effectively.

Required experience and skills :

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  Bachelor’s degree, for example within marketing or business administration with preferable 2 years of working experience.
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  Excellent communication skills.
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  Analytical and structured with commercial mind-set.
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  IT literate, with experience from working with PowerPoint, Word, Excel and SharePoint.
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  Accurate, precise and systematic nature.
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  Professional ability to work with sensitive information.

We offer a culture and work environment of strong leadership, career development and a job that is both challenging and stimulating. This position will give you an excellent start to a further career within Wilhelmsen.
Sounds interesting? If you can see yourself in this role, please let us know why you are our new Global Management Coordinator.
Working location : Singapore
Application Dateline : 30 June 2022