Job Description

Looking for your next big leadership move? Our client is seeking a Head of Administration to oversee regional operations and governance, making an impact across international markets.
General Office Administration

• Lead day-to-day HQ and global office operations, including leasing, procurement, and facilities management.
• Oversee renovations, lease negotiations, and serve as the key liaison with building management.
• Manage corporate events and after-office functions to ensure smooth execution.
• Build scalable admin frameworks to support projects from launch through long-term operations.

Global Coordination

• Be the main link between Singapore HQ and global offices, ensuring smooth coordination across international teams.
• Manage bilingual documentation (English and Mandarin) and cross-border workflows for finance, legal and compliance matters
• Anticipate regional nuances, align schedules, and resolve bottlenecks for timely decision-making.
• Foster strong internal and external relationships, ensuring corporate processes meet governance standards globally.

Executive Affairs and Events

• Plan and execute high-level engagements such as board meetings, AGMs, townhalls, and investor visits.
• Oversea the planning of ministerial visits, stakeholder discussions, and milestone events, ensuring flawless execution and memorable experiences for senior stakeholders
• Handle executive travel planning, media appearances, and public relations initiatives.
• Manage event logistics, vendors, budgets, and risk to deliver polished, reputation-enhancing outcomes.

Corporate Governance and Entity Management

• Oversee the setup and governance of corporate entities and subsidiaries across multiple jurisdictions.
• Partner with external advisors to ensure timely filings, regulatory submissions, and compliance.
• Maintain accurate governance records, board resolutions, and statutory registers.
• Provide strategic advice on entity structuring, regulatory timelines, and governance best practices.

IT and Digital Infrastructure

• Partner with IT vendors to manage systems, access, and troubleshooting, while driving secure, scalable digital solutions that boost efficiency, collaboration, and automation across global teams.
• Oversee IT systems and office technology, ensuring security, compliance, and efficiency.
• Safeguard data and reinforce cybersecurity protocols across global operations.
• Act as the lead coordinator in IT incidents, managing vendors and remediation processes.

Requirements

• Bachelor's degree in Business Administration or related field
• At least 10 years of relevant experience, including 5+ years in a senior administrative leadership role
• Demonstrated experience on incorporation and entity management across multiple countries.
• Familiarity with SPV structures and project-based corporate governance (is an advantage)
• Excellent communication, planning, and coordination skills, particularly across multi-cultural, cross-border teams.
• Proficient in English and Mandarin is a must to have
• Highly organized, diplomatic, and resourceful with the ability to navigate complex stakeholder environments.
• Only Singaporean / Singapore PR may apply due to project needs.

Benefits

• Work location: Along Robinson Road | 5 days' work week
• Annual renumeration package more than SGD 120k
• Strong proficiency in both English and Mandarin is essential, as the role requires handling Mandarin documents and engaging effectively with Chinese-speaking stakeholders