Job Description

Posting Date : 10 Jul 2023 | Close Date :08 Oct 2023
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HR Administrator - Part time(remote)

KEY RESPONSIBILITIES

HR Administration

\xe2\x97\x8f Manage internal recruitment and selection, including writing of job descriptions, sourcing, scheduling and conducting of interviews, shortlisting and follow up with candidates to secure a talent pipeline.

\xe2\x97\x8f Manage and expand various sourcing channels such as Company Website, LinkedIn, Indeed, Social Media, MyCareersFuture, Craigslist, InternSG, tertiary institution portals etc.

\xe2\x97\x8f Carry out employee onboarding, orientation and offboarding processes.

\xe2\x97\x8f Draft staff contract documents and other related certifications and consent letters.

\xe2\x97\x8f Maintenance of HR files, policy review and timely updating of employee handbook, leave, invoice, company JDs, office data templates, recruitment templates etc.

\xe2\x97\x8f Administer staff leaves, process staff claims, payroll, insurance activation, prepare quarterly EA reports, perform work pass applications, license renewals, personnel registration and deregistration.

\xe2\x97\x8f Conduct research on current market and government initiatives and schemes.

\xe2\x97\x8f Liaise with relevant agencies and stakeholders including MOM, MTI, Enterprise Singapore, WSG, E2i, IRAS, CPF, TAFEP, tertiary education institutions, banks, insurance agent etc. to gather information and insights for the efficient management of respective business activities and transactions.

\xe2\x97\x8f Keep abreast of HR laws and regulations, and monitor company policy and procedures to fulfill legal obligations.

\xe2\x97\x8f Source for staff training and development opportunities, and coordinate existing internal and external trainings.

\xe2\x97\x8f Develop in-house training materials and guide staff on practices as necessary.

\xe2\x97\x8f Assist Director in overseeing staff performance management and compliance.

\xe2\x97\x8f Handle staff requests, enquiries, grievances and ensure staff welfare is taken care of.

\xe2\x97\x8f Maintain organizational health and safety standards and protocols.

\xe2\x97\x8f Organise and plan all staff meetings and events.

\xe2\x97\x8f Drive and preserve positive organizational culture.

\xe2\x97\x8f Support Director in implementation of strategic change management efforts.

Office & Systems Management

\xe2\x97\x8f Engage relevant vendors such as IT services, etc. to facilitate smooth operations and upkeep optimal work environment.

\xe2\x97\x8f Generate invoices and dispatch to clientele on a timely basis.

\xe2\x97\x8f Serve as first line of IT support.

\xe2\x97\x8f Track and ensure integrity of company server and database is safeguarded, with regular uploading of client, candidate and job data records.

\xe2\x97\x8f Assist in creation of new client and candidate contact forms.

Others

\xe2\x97\x8f Assist in preparation of Candidate Reports on an ad-hoc basis.

\xe2\x97\x8f Control formatting and posting of all client roles into database and company website.

\xe2\x97\x8f Manage ongoing office projects and spearhead new solutions or improvements where necessary.

\xe2\x97\x8f In the absence of the Director and Consultants, to liaise with clients and candidates in critical roles as directed.

\xe2\x97\x8f Any other ad-hoc duties as required.

REQUIREMENTS

\xe2\x97\x8f Minimum of Diploma in HR Management or Business related fields

\xe2\x97\x8f At least 2 years\' experience in HR functions, preferably in the recruitment industry

\xe2\x97\x8f Good knowledge of HR policy and MOM regulations

\xe2\x97\x8f Competent in Microsoft Office

\xe2\x97\x8f Familiarity with Applicant Tracking Systems (ATS) a plus

\xe2\x97\x8f Adaptable and able to manage deadlines effectively

\xe2\x97\x8f Proactive and people-oriented

\xe2\x97\x8f Planning and Organizing: Ability to execute a variety of tasks on multiple projects concurrently

\xe2\x97\x8f Interpersonal Skills: Excellent communication skills to engage with internal and external stakeholders on all levels

\xe2\x97\x8f Judgment and Decision Making: Ability to evaluate date collected and render

sound recommendations

Specialization : Administration / Operations
Type of Employment : Temporary
Minimum Experience : Fresher
Work Location : Singapore

Tate Asia