Job Description

Hub Executive Assistant

Take your next career step at ABB with a global team that is energizing the transformation of society and industry to achieve a more productive, sustainable future. At ABB, we have the clear goal of driving diversity and inclusion across all dimensions: gender, LGBTQ+, abilities, ethnicity and generations. Together, we are embarking on a journey where each and every one of us, individually and collectively, welcomes and celebrates individual differences.

As an Executive Assistant, you will be responsible for providing financial support on a department/project level, monitoring budget spend, raising and approving requisitions/invoices, etc. Reporting to Hub Asia Division Manager oversee all arranging business critical internal/external events, including for example travel arrangements, itineraries, accommodation, conferences, visiting speakers etc for the Hub/Region.

Your responsibilities

• Performing complex administrative activities and takes responsibility for delivering specific hub processes/programs
• Researching, compiling, and verifying and analyzing information and issues special reports, presentations, organization charts, correspondence, etc
• Responsible for different communication tasks within the Hub Asia, ensuring knowledge and information is shared and keeping others up to date
• Implementing ABB processes and initiates continuous improvement of administrative processes and procedures to maximize efficiency and effectiveness
• Acting as point of contact for internal/external enquiries by phone and email, initiates action and makes judgments about urgency of issues. Provides confidential support to individual executives and/or management team members
• Arranging business critical internal/external events, including for example travel arrangements, itineraries, accommodation, conferences, visiting speakers etc for the Hub/Region
• Providing financial support on a department/project level, monitoring budget spend, raising and approving requisitions/invoices, etc

Your background

• Minimum of 10 years in similar executive level support role
• Able to work with minimum supervision
• Able to make decisions in relation to workflow
• Very good written and verbal communications skills
• Able to prioritize and multitask, with excellent planning skills
• Proficient in MS Office packages

Benefits

• Life insurance
• Flexible work practices
• Accident insurance
• Paid Parental leave (gender neutral)
• Sick pay

More about us

ABB Energy Industries is enabling safe, smart and sustainable projects and operations for businesses across the oil, gas, chemicals, life sciences, power generation and water sectors. Driving integrated solutions that automate, digitalize and electrify industry we connect our people and technology to help our customers adapt and succeed. With over 50 years domain expertise, we continue to innovate and reshape traditional approaches across the energy sector with our technologies designed to improve operational efficiency, reduce risk, reduce energy consumption and waste. We look forward to receiving your application (documents submitted in English are appreciated). If you want to discover more about ABB, take another look at our website www.abb.com. Work model: hybrid #LI-hybrid Recruitment Agencies please be aware that this role is being managed by the internal ABB Talent team directly. We will reach out to our preferred agency partners should we require support. Your adherence to our process is appreciated