Job Description

We are seeking a stellar Executive Assistant to provide support to our CEO for Singapore Branch and to support the regional Digital Solutions team. This position will report to the CEO of Singapore Branch / Head of Digital Solutions. If you are someone who strives in a fast-faced and collaborative environment, demonstrates ability to multi-task, enjoys taking initiative and has exceptional team spirit, we look forward to hearing from you.

Across Asia Pacific, the Middle East, and Africa, Munich Re Group operates life and health, non-life reinsurance, and primary insurance businesses. Established in 1975, our Singapore office is dedicated to supporting our growth in Singapore and serving as a regional hub and centre of excellence for the Asia Pacific, Middle East, and Africa regions including the newly created regional Digital Solutions team.

Your job You will be supporting two different functions:

1. Support to the CEO for Singapore Branch

• Provide daily support to the CEO of Singapore branch on administrative matters
• Maintain the calendars of the CEO by planning, scheduling and prioritizing meetings and appointments by highly aware of multiple travels, time zones and priorities
• Support arrangements of teleconferences and travel bookings (including the applications and renewal of travel visa)
• Support CEO in research, planning, delivery and execution of projects or programs
• Independently manage a stream of work in a project, working closely with internal stakeholders – compliance, risk management, finance / accounts, and other relevant local and regional function teams

• Coordinate various internal and external meetings as well as effectively taking notes to ensure high level priorities are captured
• Foster close client relationships (at equivalent level with client side) to ensure smoother working relationships in coordination matters with clients
• Coordinate the administrative needs of the team (e.g. supplies of stationaries, ordering of business cards, travel booking, timely submission of all expense claims, etc.)
• Support in organizing marketing events to promote awareness of the digital solutions propositions
• Develop marketing and presentation materials for business development client meetings
• Assist in any clients’ needs research as needed (e.g. logistics, manage contact points, liaise with business units’ client managers )
• Update and manage various client databases
• Organize team and social events (be it virtual or physical)

• At least 5 years of relevant EA/secretarial experience in a fast-paced, dynamic environment
• A professional self-starter committed to producing high quality work
• Strong organizational skills, quantitative and analytical skills and superior attention to detail, accuracy and completeness
• ‘Can-do’ mindset, self-motivated, and efficient
• Advanced excel including pivot tables and powerpoint
• Excellent command of spoken and written business English essential skills, reporting skills, presentation skills and strong travel logistics arrangements
• Excellent time management skills, including managing multiple priorities with the flexibility in shifting focus and priority according to business needs
• Strong business acumen with an intellectual curiosity to explore new topics and knowledge – comfortable with ambiguity, flexibility and a growth mindset
• Demonstrated ability to communicate effectively and work cross-functionally with diverse group or stakeholders
• Generate ideas for improvement, takes advantage of opportunities, suggests innovations
• Displays energy and enthusiasm in approaching the role & maintains high level of productivity and self-direction