Job Description

Job Purpose To provide Human Resources and administration support to the Human Resource Department and provide quality customer service to both internal and external clients. Responsibilities Recruitment

• To assist in recruitment activities covering job posting, pre-screening of candidates, phone interviews, shortlisting, coordinating of interviews (incl sending email invite), verification of documents of candidates, preparation of documents for interviewers, performing reference check, preparation of pre-employment medical screening, sending rejection emails.

• To prepare new hire onboarding pack, booking of rooms for induction and send out the evaluation for new hires.

• To arrange, coordinate and send invites for new hire induction schedule.

• To participate and assist in recruitment strategy efforts such as career fairs etc.

• To update hiring tracking, recruitment and vacancy tracking reports on a daily basis.

• To track and update the evaluation for new hires on a monthly basis.

• To administer voluntary and involuntary termination processes.

• To track and update voluntary and involuntary reports on a monthly basis.

Training

• To administer, update and maintain training and development records in the system for all employees.

• To coordinate all in-house training programmes, booking of rooms, and preparation of attendance sheets.

• To provide training administration services which include documentation verification, communicating and disseminating information to employees, course application, liaising with course providers, submitting training grants, sending out and collating training evaluations.)

• To support data collection, preparing training evaluations report and analysis for management review.

• To provide coordination support and functions on assignment projects, which include email follow-up, setting up of venue for training workshops and coordination of programmes and services related to clients\xe2\x80\x99 interventions.

• To update and track Training Budget.

Admin

• To assist in employee engagement activities and health and wellbeing programmes in the workplace.

• To update and submit other reports when necessary.

• To prepare PowerPoint presentation slides for reporting.

• To write minutes when necessary.

• To assist and administer the performance management review process.

• To assist and track renewals of contracts and performance appraisals.

• To assist in corporate governance, audits, ensuring compliance and proper documentation.

• To support and assist in generating attendance sheets for various meetings and tracking staff attendance.

• To support employee welfare such as purchasing baby hampers, wreaths etc.

• To support in purchasing and/ or requisition of items for the HR department.

• To assist and provide administrative support to the Human Resource Manager and/ or the Directors.

• To participate in meetings, committees, and taskforce when necessary.

• To support and participate in projects when necessary.

• Any other assigned duties.

Requirements

• Minimum Diploma in Human Resource Management or equivalent.

• Prefer 1 year of relevant working experience*.

• Good understanding of the Employment Act

• Good in record keeping (filing/documentation etc.).

• Proficient in Microsoft Outlook, Excel, Word, PowerPoint.

• Eye for detail

• Good interpersonal and communication skills.

• Good initiative and able to work in a team.

• Customer service oriented

• Ability to work fast and handle pressure well.

*Candidates with more years of relevant experience may be considered for the role of Senior HR Officer or HR Executive if deemed appropriate and suitable for the role. Job Types: Full-time, Permanent, Contract
Contract length: 12 months Salary: $2,400.00 - $2,800.00 per month Benefits:

• Additional leave
• Employee assistance programme
• Employee discount
• Free parking
• Health insurance
• Parental leave
• Promotion to permanent employee

Schedule:

• Monday to Friday

Supplemental pay types:

• 13th month salary
• Performance bonus

Education:

• Local Polytechnic Diploma (Required)

Experience:

• HR: 1 year (Preferred)

Work Location: In person Expected Start Date: 13/06/2023