Job Description

:Details of the Division and Team:Working in markets around the world, our people make us strong. They are Deutsche Bank. Without Human Resources, we could never source, develop and retain the best talent, or formulate the strategies that motivate their performance.Creating innovative, inspirational people strategies doesn\xe2\x80\x99t simply drive our success. It defines our culture and encourages teamwork. Diversity is key. Collaboration is pivotal.Our people in Human Resources touch every part of our business. They shape the way we work. They find and recruit the brightest talent. They develop their skills through structured, on-going training. They give every single member of our staff the chance to achieve their career goals and make work exceptionally rewarding.What we will offer you:A healthy, engaged and well-supported workforce are better equipped to do their best work and, more importantly, enjoy their lives inside and outside the workplace. That\xe2\x80\x99s why we are committed to providing an environment with your development and wellbeing at its center.You can expect:

• Flexible benefits plan including virtual doctor consultation services
• Comprehensive leave benefits
• Gender Neutral Parental Leave
• Flexible working arrangements
• 20 days of annual paid leave, plus public holiday & Flexible Working Arrangement

Your key responsibilities:

• You will be providing secretarial and administrative support to Head of HR APAC and HR management team in Human Resources
• Co-ordinates calendars and schedules to ensure effective time management and prioritization of engagements where necessary.
• Owns the setup of meetings across multiple time zones, booking rooms & audio / video facilities, organizing passes and coordinating catering so that events run without disruption.
• Prepares materials for internal and external e.g. presentations, spread sheets, management reports, agendas to a professional standard, maintaining attention to detail
• Facilitates travel plans with minimum disruption, including planning and booking detailed travel itineraries (flights, hotels visas), organizing travel meetings and reimbursement of travel expenses.
• Preparing and submitting expense claims promptly and accurately; Process corporate card and cash expenses for reimbursement.
• Works with other personal assistants where necessary to ensure support needs are covered during e.g. short-term absence.
• Provides administrative support for project work and ad hoc activities as necessary.

Your skills and experience:

• Minimum 10 years\xe2\x80\x99 administrative experience as Personal & Team Assistant or Executive Assistant role in financial institution or other professional service industries.
• Excellent oral and written communication skills, demonstrating a passion for quality and attention to detail.
• Good organizational skills and the ability to prioritize workflow, demonstrating flexibility when handling multiple tasks.
• Ability to meet with clients and communicate with them with confidence.
• Demonstrated ability to work well under pressure in a fast-paced environment.
• Proven ability to drive assignments autonomously and interact self-confidently with senior management, demonstrating resilience.
• Excellent computer skills, email application and basic experience of working with databases.
• Ability to work well in virtual teams in matrix organizations.

How we\xe2\x80\x99ll support you:

• Flexible working to assist you balance your personal priorities
• Coaching and support from experts in your team
• A culture of continuous learning to aid progression
• A range of flexible benefits that you can tailor to suit your needs
• Training and development to help you excel in your career

We strive for a in which we are empowered to excel together every day. This includes acting responsibly, thinking commercially, taking initiative and working collaboratively.Together we share and celebrate the successes of our people. Together we are Deutsche Bank Group.We welcome applications from all people and promote a positive, fair and inclusive work environment.

Deutsche Bank