Job Description

International Programmes division: Disaster relief and sustainable development projects are at the core of Mercy Relief's (MR) International Programmes (IP). The IP team's focus is on ensuring a time International Programmes division: Disaster relief and sustainable development projects are at the core of Mercy Relief's (MR) International Programmes (IP). The IP team's focus is on ensuring a timely and effective response to disasters, as well as to oversee initiatives which equip disaster-stricken communities with the knowledge and tools to effect change. Responsible for: Providing administrative and operational support for Mercy Relief's International Programmes Division. Job responsibilities are broad and will require planning and resource support for setting up of overseas relief operations. Extensive collaboration with internal and external stakeholders is needed. Key Responsibilities: 1. Field Operations Support - the safety and security of our team on the ground - Monitor, alert and formulate reports to keep the team abreast and updated on developing emergencies/disasters in the region - Provide administrative support, including travel, accommodation arrangements, visa, and correspondence etc, to all travelling MR Programme staff - Keep track of all travelling MR Programme staff movement on the ground and provide support, whenever necessary - In the event of a disaster, provide all necessary administrative and logistical support to Programme staff to implement relief operations, including sourcing for equipment, relief supplies, procurement, shipping and any other needs 2. Manage Information Support - providing the MR perspective through facts and figures - Coordinate collection of programme/project-related information from International Development Programme and International Relief Programme, and work closely with and to support any organizational reporting and analysis needs - Maintain and regularly update a centralized database system of all projects under the International Programme Division - Respond to public enquiries relating the work of International Programme division on social media, public events, etc 3. Project Administration and System Support - promoting transparency and accountability - Develop, maintain, and monitor systems that ensures proper documentation of all projects under International Programme Division - Ensure proper authorization of all payments and receipts, and that all project payments are signed off to the correct budget code - Assist to organize/coordinate annual financial audit 4. Office Management - ensuring smooth daily operations - Ensure all relief supplies and equipment are well maintained and updated to meet organizational needs and regional standards - Ensure that all office-filing systems are kept up to date 5. Other Duties - As assigned by Head - International Programmes 6. Additional Requirements - Must be Singaporean - Able to travel frequently and at short notice - Excellent oral and written command of English Language is essential, with being fluent in a second language an advantage - Possession of traits: resourcefulness, the ability to work well under pressure and adapt quickly to changing environments, strong team player