Job Description

Job Position : Admin Assistance
Working Hour: 9am - 6pm
Working Day: Mon Fri
Working Location : Bukit Merah
Industry :Distributor in luxury goods
Basic Salary Range: $2,200 - 2,800
Benefits: Variable Bonus (Subject to performance), Annual leave, Public Holiday, Sick Leaves:
- Provide administrative support to the office manager, including managing calendars, scheduling meetings, and handling correspondence.
- Assist in maintaining office policies and procedures, ensuring they are up-to-date and adhered to.
- Manage office supplies inventory and place orders as necessary.
- Coordinate with vendors and service providers.
- Assist in the onboarding process for new employees, including setting up workstations and ensuring all necessary paperwork is completed.
- Help organize office events, such as meetings, team-building activities, and celebrations.
- Maintain office equipment and ensure it is in working order, arranging for repairs or replacements as needed.
- Assist in budget preparation and monitoring, including tracking expenses and processing invoices.- Track foreign exchange rates for currency conversions.
- Maintain daily and monthly expense records.
- Compile and submit GST reports to the accountant every quarter.
- Reconcile transactions and ensure the accuracy of financial records.
- Assist with filing and scanning of documents.
- Book flights and hotels for the director and other staff as needed.
- Schedule meetings with counterparts and other stakeholders when necessary.
- Issue invoices and purchase orders.
- Track accounts receivable from customers and accounts payable to suppliers.
- Handle all other administrative tasks as required by the office manager.Job Requirements:
- Proven experience as an administrative assistant, office administrator, or similar role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong verbal and written communication skills.
- Attention to detail and problem-solving skills.
- Ability to multitask and prioritize tasks.
- Knowledge of office management systems and procedures.
- Discretion and confidentiality.
- Diploma or equivalent qualification in office administration or related field.

Nala Groups