Job Description

Wilhelm Hauffmann is wholly owned subsidiary of Borden Eagle Singapore Pte. Ltd. for Eagle Brand consumer healthcare products ( www.eaglebrand.com.sg ) and its associated brands.





The company main activities are in research and development (R&D) of consumer healthcare products, intellectual property (IP) holder (trademarks, patents and formularies), regulatory affairs (RA), technical compliance and business development in licensing the IP.

In view of the business expansion, we are looking for associate or senior associate who has paralegal / secretarial experience to join our team :

Roles & Responsibilities

Assist in administering, monitoring and maintaining the company's IP/trademark portfolio in multiple jurisdictions, ensuring all records and databases are accurate, up-to-date, and secure. Coordinate with external legal counsel on trademark filings, renewals, oppositions, and other IP-related matters according to jurisdictional requirements. Conduct surveillance of trademark filings through global trademark databases, identify potential conflicts or infringements and prepare watch reports for management's assessment. Assist in preparation and drafting legal documents and agreements. Provide administrative support as required. Administer and maintain the legal documents repository system. Manage tracking, timelines, deadlines and reminder alerts for contract renewal to ensure compliance. Maintain a systematic archive of IP use evidence (e.g. advertisements, POSM, digital and print campaigns) for each market and product. Support brand protection and enforcement program including day-to-day communications with external stakeholders, update progress of takedown programs and other tasks. Ad-hoc projects and tasks assigned by the management.

Requirements

Possess a good diploma or degree. At least 1-3 years of relevant experience in secretarial / IP management / legal support roles, either in-house (preferably in the consumer healthcare line, FMCG or related industry) or in a law firm. Knowledge of trademark related requirements in Asia Pacific / Middle East / US jurisdictions are helpful. Additional knowledge or experience in legal agreement / IP licensing is an advantage. Proficient in legal documentation, highly ethical, discreet, uphold confidentiality and integrity. Strong organizational / secretarial / administrative skills, meticulous and attentive to detail, with the ability to manage both structured legal processes and day-to-day admin responsibilities. Other core competencies i.e. good interpersonal skills, problem solving skills, time management and result-driven. Proficient in Microsoft Office and related digital tools; familiarity with DocuSign is an advantage. * Comfortable working independently and adapting quickly to established processes.