Job Description

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Established American law firm in MBF has two vacancies for Legal Secretaries.

This position provides secretarial, office services and administrative support to the legal team. Legal Secretaries work closely with several assigned attorneys but more generally provide support to the entire legal team and to senior administrative staff. The position also provides rostered coverage outside regular working hours. \xef\x82\xa7

Duties

Performs document production and related tasks and liaises with Word Processing department in New York when additional capacity is required. \xef\x82\xa7

Assists with office services tasks including printing, copying, binding, arranging messenger and courier services, etc. \xef\x82\xa7

Answers phone calls to the office main line and to attorneys\' direct extensions. Ensures all such calls are answered promptly and professionally. \xef\x82\xa7

Arranges conference calls and meetings including booking conference rooms and coordinating technology, refreshments, and other special requirements. Assists to clean and tidy conference rooms once a meeting is concluded. \xef\x82\xa7

Records time entries for self and attorneys promptly. \xef\x82\xa7

Assists in making and/or amending travel arrangements. \xef\x82\xa7

Prepares internal paperwork including expense vouchers, entertainment and travel reports, mail and courier vouchers, etc. \xef\x82\xa7

Covers reception in the receptionist\'s absence including providing regular drinks and/or refreshments to meetings. \xef\x82\xa7

Other responsibilities as they may be assigned from time to time. \xef\x82\xa7

Requirements:

Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) \xef\x82\xa7 Possess above average grammatical and verbal communication skills \xef\x82\xa7 Able to prioritize appropriately, work with minimal supervision and ensure timely completion of all assigned tasks. \xef\x82\xa7 Resourceful, proactive and a team player \xef\x82\xa7 Flexibility to evolve with the position as required \xef\x82\xa7 A\' levels or Secretarial Diploma \xef\x82\xa7 3-5 years relevant experience, preferably in an offshore law

Office Secretaries