Job Description

JOB

Support for Transport Department

• Review delivery orders to ensure proper endorsement by

customers and ensure daily scanning of delivery orders for submission to the customer service team for billing purpose

• Identify discrepancy in delivery documents and/or goods for

credit note generation

• Follow up on outstanding delivery orders, rejected or cancelled

delivery orders

• Maintain proper, timely and accurate filing of delivery orders

• Liaise with Singapore customs concerning import/export permit

applications, submission for permit refund and responding to enquiries from the authorities

• Seek approval and arrange daily payment for inbound shipment

arrival notice and outbound shipment tax invoice; and coordinate with the customer service team to bill customers accordingly

• Collect cheques/cash collected by drivers and submit to the

finance department for processing

• Top up petty cash for delivery attendant based at the Keppel

Distripark for clearance of inbound cargo and compile weekly petty cash report for submission to the finance department

• Source and evaluate service providers for all delivery vehicle

related matters

• Ensure proper maintenance programmes, including periodical

and ad hoc servicing and repairs are in place for all delivery vehicles so as to minimize breakdown or accidents

• Monitor all delivery vehicles road tax, insurance and vehicle

parking certificate (VPC) renewals, and arrange for vehicle inspection

• Arrange spray painting of all delivery vehicles when the need

arises

• Filing of expenses from the transport team members, compile

expense claim forms and verify the claimed amount against the receipts; and submit the claim forms to the relevant authorized signatory for approval and submission to the finance department for disbursement of claims

• Perform monthly expense analysis including but not limited to

parking/ERP charges, cost of diesel, service, repair and maintenance and all other expenses incurred by the transport department

• Follow up on leave application of the transport team members

• Monitor leave schedule of the transport team and alert the

managing director on potential manpower shortage in the transport team

• Prepare weekly and monthly update of route loading by

vehicle/driver, delivery performance by driver including on time delivery, late delivery, rescheduled delivery and non fulfilment cases

• Weekly verification staff\xe2\x80\x99s attendance and overtime record

• Back up for delivery route planning and coordination with

drivers/ customer service team

Operations Office Administration

• Responsible for operations office administration including

periodical maintenance of air conditioners, application of telephone lines and internet access, office partition and furniture, lighting and water dispenser

• Monitor and replenish stationery, supplies and relevant

equipment used by the transport and warehouse team

• Managing mails and courier services for operations office
  

General Duties

• Comply with company regulations and rules at all times

• Perform general works and/or other duties as assigned by

immediate supervisor and/or authorized personnel

QUALIFICATIONS

• Diploma in Warehouse/Distribution/Logistics or equivalent

• Minimum 2 years of relevant operational experience in delivery

operations, preferably with the logistics industry

• Good knowledge of Singapore topography and roads

• Familiar with Land Transport Authority and other local

authorities\xe2\x80\x99 rules and regulations

• Possession of Class 4 driving licence would be a distinct

advantage

• Proficient in Microsoft Office

• Strong verbal and written communication skills

• Good interpersonal skills with ability to communicate with

colleagues and customers in a professional and positive manner

• A meticulous and proactive team player with commitment to

collaborate with other functions of the Company

• Strong planning, organizing, prioritization and time management

skills

• Flexible and adaptable with ability to multitask and to work in a

fast paced environment

• Ability to maintain confidential and sensitive information
  

LOCATION OF WORK 7 Clementi Loop

WORKING HOURS Monday to Friday : 8am \xe2\x80\x93 5pm Saturday : 8am \xe2\x80\x93 12noon