Job Description

Job Purpose

To work closely with CIL Events Executive on the organising of in-person seminars and workshops

Duties & Responsibilities

1. To work closely with CIL Events Executive on the organising of in-person seminars and workshops
2. Booking of venues at the NUS Law Faculty
3. To cover the CIL Events Executive when he goes on leave / reservist
4. Sourcing for vendor quotations
5. Liaising with external vendors during events
6. Assist in drafting CIL Insider News
7. Liaising with NUS Corporate Communications Team for events
8. Monitoring the expenditures for each event
9. Maintaining the CIL Book Inventory (which includes the publications of the CIL Researchers)
10. Assisting with the production of CIL video recordings (pre and post production to uploading it on the CIL website).
11. Managing the stationery required for events ie ensuring that the events conference box is well stocked
12. Preparation of name tent cards for in-person events, and other necessary stationery
13. Preparation of administrative notes to guests / speakers
14. Management of Invoices for events (for payment to vendors)
15. Management of Invoices to participants (ie invoicing to government officials)
16. Working closely with CIL finance admin team to understand the latest requirements (finance cut off dates, withholding taxes)

Requirements

• The person must be familiar with Zoom
• The person must be familiar with WordPress
• The person must be willing to occasionally work outside office hours
• The candidate must be able to work independently in the office
• The person might be needed to assist at CIL\'s virtual or physical events (when required)
• Good polytechnic diploma in mass communications, marketing or related disciplines
• Possess an excellent command of English
• Experience and interest in video production and photography will be an advantage

Covid-19 Message

At NUS, the health and safety of our staff and students are one of our utmost priorities, and COVID-vaccination supports our commitment to ensure the safety of our community and to make NUS as safe and welcoming as possible. Many of our roles require a significant amount of physical interactions with students/staff/public members. Even for job roles that may be performed remotely, there will be instances where on-campus presence is required.

Taking into consideration the health and well-being of our staff and students and to better protect everyone in the campus, applicants are strongly encouraged to have themselves fully COVID-19 vaccinated to secure successful employment with NUS.

More Information

Location: Bukit Timah Campus

Organization: Centre for International Law

Department : Centre for International Law

Employee Referral Eligible:

Job requisition ID : 18570

National University of Singapore