Job Description

Job Title : Management Assistant Officer, Family Medicine
Job Type : Contract 2-years
Job Location : South West Singapore
Key Skills : Administrative support in HR

Job Responsibilities:
This role will support in the planning, coordinating, and operationalizing of the Phase I & II programmes under Department of Family Medicine (DFM).

Support team in planning, coordinating and operationalizing Phase I & II programmes

• Support in tracking timelines for these programmes to ensure that all aspects are adequately covered.
• Support in tutor recruitment for all programmes.
• Support in planning and scheduling the various programmes. Notify tutors and students on details of teaching events.
• Create and tag tutors and students to learning events, assessment quizzes, teaching hours and feedback on Learning Management System (LMS).
• Populate all teaching materials onto LMS in a timely fashion for tutors and students.
• Create feedback events for all teaching sessions and tag tutors accordingly. Generate feedback reports for faculty\'s review.
• Hosting of webinars over Zoom. Support tutors by hosting slides, Poll Everywhere and Zoom quizzes creation for webinars.
• Support and prepare materials (tutors\' handouts, scoring sheets, signage, carpark coupons, stationeries etc.) for campus-based workshops.
• Liaise with stakeholders to book all required teaching facilities.
• Support in collating and checking mark sheets to achieve zero exam error for CA component (5 quizzes)

Support in strategic recruitment and appointment of adjuncts.

• Arrange for interviews with teaching adjuncts. Coordinate site visits to adjuncts\' clinics to assess suitability for teaching.
• Partner AA to see through each appointee\'s appointment journey from start to end.
• Coordinate onboarding matters such as access cards, car parking privileges etc. for adjuncts.
• Maintain DFM\'s database of appointees. Monitor their allocated FTEs and advise if there is a need to modify according to appointees\' teaching commitments.
• Track expiry dates of appointments and follow-up on re-appointment or cessation.

Administrative Support for finance & procurement matters.

• Ensure timely payments to part time tutors and standardized patients.
• Collate tutors\' teaching hours for Dean\'s Office to compute and make PECT payments to teaching partners.
• Procure office supplies, stationeries, laptops, IT accessories, software, etc.

Other duties:

• Organize meetings for department and programmes.
• General Admin duties such as mails dispatch, filing etc.
• Onsite support for Phase II, III & V clinical examinations.

Job Requirements:

• Diploma holder with 1 - 2 years of working experience.
• Candidates without Diploma qualification may be considered if they have substantial experience.
• Experience in planning, managing, and implementing programmes in a University setting.
• Team player, meticulous with ability to work independently and proactively.
• Strong interpersonal and communication skills.
• Resourceful with a creative ability to make things happen.
• Proficient in Microsoft Office Application (Word, Excel, and PowerPoint).
• Team player and meticulous.

Working Hours:

• 8.30 am to 6pm (Mondays - Thursdays)
• 8.30 am to 5.30pm (Fridays)

If your skills & experience match the requirement, please share your updated CV in MS Word Format stating your current, expected salary details & availability at manisha.s@rmagroup.com.sg to take it forward. We regret to inform that only shortlisted candidates will be notified.

To expedite processing, you can lodge your application directly at https://www.rmaconsultants.com.sg/employment/registerjobseeker.aspx or https://bit.ly/expeditejobappl

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Manisha Sharma
RMA Consultants Pte Ltd
EA License No 93C4403
EA Regn No R187260

RMA Consultants