Job Description

Middle East Institute

The Middle East Institute (MEI), which was founded in 2007, is an autonomous research institute within the National University of Singapore (NUS). From its vantage point in Singapore, a crossroads of the world, MEI exists to advance understanding of the Middle East, and to deepen engagements between the Middle East and Asia. We do this through research, and aim to provide reasoned views to scholars, students, policymakers, businesses and the public through publications, lectures, consultations and outreach. We host speakers and visitors from and on the Middle East, and serve as a concourse for exchanging ideas and information on the Middle East in Singapore, Asia and the world.



1. Secretarial support to Institute\'s Chairman and Executive Director

• Meetings - Manage and organize meetings. Including preparation of meeting papers and meeting agenda.
• Appointments - Manage and liaising with internal/external parties. Including booking of venues and providing logistic support i.e., directions, venue setup and so on.
• Travel arrangements - Manage and liaising with internal/external parties on travel request. Including preparation of pre-trip materials, e.g., conference papers etc
• Expenses and travel claims - Understanding the nature of each claim and process via NUS\' new travel and expense system.
• Academic visitors - liaising, drafting of invitation letter, booking of accommodation, seminars arrangement, process honorariums and claims etc.

2. Office Administration and Management

• Assist in staff/visitors\' onboarding, offboarding administration.
• Assist in the institute\'s budget monitoring.
• Assist in procurement and tender processes.
• Assist in keeping track of institute\'s fixed assets.
• Ad hoc tasks/projects as directed or requested.

Qualifications

• Minimum a Diploma holder.
• Minimum 2 years of relevant work experience as a Secretary to Management.
• Proficiency in MS Office
• Excellent time management skills and the ability to prioritize work.
• Independent, well-organized, meticulous, discreet and can multitask.
• Good team player with initiative and resourcefulness.
• Attention to detail and good problem-solving skills.
• Excellent written and verbal communication skills.
• Positive attitude and pleasant personality.

Covid-19 Message

At NUS, the health and safety of our staff and students are one of our utmost priorities, and COVID-vaccination supports our commitment to ensure the safety of our community and to make NUS as safe and welcoming as possible. Many of our roles require a significant amount of physical interactions with students/staff/public members. Even for job roles that may be performed remotely, there will be instances where on-campus presence is required.

Taking into consideration the health and well-being of our staff and students and to better protect everyone in the campus, applicants are strongly encouraged to have themselves fully COVID-19 vaccinated to secure successful employment with NUS.

More Information

Location: Kent Ridge Campus

Organization: Middle East Institute

Department : Administration & Support

Employee Referral Eligible: No

Job requisition ID : 18937

National University of Singapore