Job Description

Job Purpose

The Management Assistant Officer will assist the department on administrative duties. The duties include admission, programme management and graduation.



Main responsibilities will include the following:

Administrative support for admission, programme management/ Student Life and graduation

- Process application dossiers
- Attend to matriculation matters for newly admitted students eg. student pass applications, student card printing, prepare orientation package, verification of application documents, updating registration data in EduRec
- Provide support to curriculum matters eg module enrolment, governance study project, checking of graduation requirements
- Provide logistics support to class committee, review proposals and facilitate funding support for class activities
- Attend to students\' queries (walk-ins and emails) by providing timely advice and administrative support to students
- Process and facilitate financial aid for students eg. updating scholarship data in EduRec, process student payment claims, prepare invoice for billing to sponsor for external scholarships, check monthly stipend disbursement, tracking of budget
- Provide support and assist with the planning, organizing and implementation of the LKY School Traditions and events such as Orientation, Cultural and Sports activities, student conferences, competitions and the Singapore Experience.
- Process and facilitate the procurement of goods and services for student life related events.
- Organize and file all documents, files, photos, videos, and materials in a neat and systematic manner.
- Assist with content for webpages, social media, newsletters, etc.
- Any other duties as assigned.

Qualifications

- Possess a Diploma from a relevant discipline (or its equivalent)

- Relevant working experience will be useful but not a requirement

- Possess ability to work independently, a strong team player, willing to learn and a fast worker

- Possess strong interpersonal and problem-solving skills

- Proficient in Microsoft office applications (Excel, Word & PowerPoint)

Covid-19 Message

At NUS, the health and safety of our staff and students are one of our utmost priorities, and COVID-vaccination supports our commitment to ensure the safety of our community and to make NUS as safe and welcoming as possible. Many of our roles require a significant amount of physical interactions with students/staff/public members. Even for job roles that may be performed remotely, there will be instances where on-campus presence is required.

Taking into consideration the health and well-being of our staff and students and to better protect everyone in the campus, applicants are strongly encouraged to have themselves fully COVID-19 vaccinated to secure successful employment with NUS.

More Information

Location: Bukit Timah Campus

Organization: Lee Kuan Yew School of Public Policy

Department : Academic Affairs

Employee Referral Eligible:

Job requisition ID : 18364

National University of Singapore