Job Description

JOB DESCRIPTION
Statutory and Regulatory Compliance

• Ensure compliance with the Companies Act, Singapore Exchange (SGX) Listing Rules, and other relevant regulations.
• Maintain and update statutory registers, including registers of members, directors, and substantial shareholders.
• Oversee the preparation and timely submission of SGX announcements, annual returns, and regulatory filings.
• Ensure timely filings with regulatory bodies such as ACRA, the Securities Commission, and other relevant authorities.

Corporate Governance

• Advise the Board of Directors on corporate governance best practices and SGX requirements.
• Ensure adherence to the Code of Corporate Governance and internal governance standards.
• Monitor regulatory changes and provide guidance on compliance and governance matters.
• Facilitate onboarding and training programs for directors to enhance governance awareness.

Board and Committee Support

• Organize, schedule, and attend board meetings, general meetings, and committee meetings.
• Prepare, draft, review, and distribute meeting agendas, minutes, and resolutions.
• Coordinate the timely execution of board decisions and ensure proper documentation.

Shareholder Engagement

• Manage the organization of Annual General Meetings (AGMs) and Extraordinary General Meetings (EGMs).
• Prepare and distribute notices, circulars, and annual reports to shareholders.
• Address shareholder queries and ensure effective communication channels.

Regulatory Liaison

• Act as the key point of contact with regulators, including SGX, ACRA, and other relevant authorities.
• Liaise with directors, stakeholders, and external regulators on governance and compliance matters.

Documentation and Records Management

• Maintain accurate records of board and shareholder decisions.
• Ensure safekeeping and proper maintenance of statutory documents and company records.
• Draft, review, and manage corporate legal documents, agreements, and policies.

Corporate Transactions & Special Projects

• Support corporate exercises such as mergers, acquisitions, fundraising, and restructuring.
• Ensure timely and accurate disclosures to SGX and other stakeholders.
• Handle ad-hoc projects related to corporate secretariat functions as required.

JOB REQUIREMENTS
Requirements

• Degree in any field
• Minimum 5 years of relevant corporate secretarial experience
• Conscientious, meticulous and well organized, able to work independently and well under pressure
• Proactive with the ability to prioritize tasks and meet deadlines
• Strong team player with commitment and drive to succeed in dynamic corporate environment
• Excellent verbal and written communication skills
• In-depth knowledge of Companies Act and other relevant regulations
• Prior experience handling listed companies assignments will be an advantage

Location:
Seatrium (SG) Pte. Ltd.
Pioneer Yard
50 Gul Road, Singapore 629353
(Islandwide transport provided)
Working Hours:
Monday - Thursday: 8:00am - 5:15pm
Friday: 8:00am - 4:30pm
Interested candidates are invited to send us an updated resume with your current and expected salary and earliest availability.
We regret that only shortlisted candidates will be notified.
Please note that your personal data disclosed to Seatrium Limited and our group of companies, shall be used for the purposes of evaluation, and processing in accordance with our recruitment processes and policies. By providing your personal data, you have consented to the aforesaid purpose under the provisions of the Personal Data Protection Act 2012.
BUSINESS UNIT
Seatrium Limited

Skills Required