Manager, Document Control & Project Administration

Singapore, Singapore

Job Description


ResponsibilitiesTeam Management

  • Lead in Organisational Planning, Budgeting and Forecasting
  • Plan, budget and forecast resource needs and make effective decisions on resource allocation so that productivity is maximised
  • Organize and coordinate documentation deliverables e.g. MSRA, DARs, Monthly Progress Report, etc. among local teams, overseas teams and sub-contractors to meet customers deliverables
  • Provide management information on the status of project documentation by maintaining CDRL Tracker and Letter Receipt / Sent Tracker
Delivery
  • Editing, formatting and publishing of all documentation into project template.
  • Maintain Configuration control for all document deliverables.
  • Provide audit trail for Project and Product documentation.
  • Control and issue of reviewed documentation.
  • Create, issue and progress document transmittals to customer and between project teams.
  • Collate Design approval request and submission deliverables.
  • Maintain document change control and quality control procedures.
  • Distribute the Decision Sheet from customer on documents to respective staff.
  • Coordinate Project Admin for admin related tasks.
  • Support and provide guidance to staff on the use of the records management system and the relevant recordkeeping responsibilities;
  • Serve as the custodian of all deliverables transmitted and monitor/report of deliverables status.
  • Lead the monitoring and tracking of document status.
  • Ensures compliance with company and legal document management requirements.
  • Provides training to staff on document control procedures.
  • Resolves document control issues and conflicts.
  • Archives and disposing of outdated documents.
  • Manages document revisions and ensuring the latest version is available.
  • Maintains document control database and files.
  • Coordinates document review and approval processes.
Requirements
  • Diploma in any relevant discipline with 2 years of experience as document controller in similar field
  • Excellent communication and coordination skill is a must
  • Must be agile, innovative, team player, willing to work with tight timeline
  • Proficient in MS suite
  • Knowledge in ClearQuest and ready to master new tools
  • Attention to details is essential
  • Good presentation, communication and interpersonal skills
  • Ability to lead a team with good planning and communication with different stakeholders
  • Good team player with drive and initiative
  • Able to work under pressure and tight deadlines
  • Excellent organizational and time management skills
  • 5 days, Ubi, MNC
  • Job Reference: L534648R
All Successful candidates can expect a very competitive remuneration package and a comprehensive range of benefits.Kindly email your resume in a detailed Word format toWe regret that only shortlisted candidates will be notifiedPeople Profilers Pte LtdTel: 6950 9754EA Registration Number: R22110899EA License number: 02C4944EA Personnel: Celeste Wong Xin Yann

People Profilers

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Job Detail

  • Job Id
    JD1445101
  • Industry
    Not mentioned
  • Total Positions
    1
  • Job Type:
    Full Time
  • Salary:
    Not mentioned
  • Employment Status
    Permanent
  • Job Location
    Singapore, Singapore
  • Education
    Not mentioned