Job Description

Role:

• Collaborate with ISD to set up PMS and Dry-docking software in the office and onboard ships.
• Configure data according to company work processes.
• Conduct system testing, maintenance, and periodic reviews.
• Develop and maintain a PMS Handbook to manage and update PMS data.
• Create and verify PMS data in accordance with the PMS Handbook.
• Build databases for new vessel additions following the PMS Handbook.
• Work with ISD to remove obsolete PMS data.
• Ensure the validity of PMS software licenses in collaboration with ISD.
• Monitor daily PMS data replication and resolve replication issues with ISD.
• Modify (add/delete/edit) PMS records and configuration based on changes in equipment and maintenance routines.
• Define PMS user access rights, update the PMS Handbook, and align user access rights with ISD.
• Collaborate with ISD to update (add/delete/edit) user records.
• Adjust software configuration to accommodate changes in work processes.
• Monitor software performance with ISD to minimize downtime.
• Provide feedback to the PMS software maker and ISD on system gaps and improvements.
• Set up PMS interfaces with other departments as needed.
• Monitor interface activity log files daily to ensure smooth operation.
• Work with ISD to minimize downtime due to system upgrades and transaction errors.
• Collaborate with the Training Manager to:

• Define PMS user tasks according to user roles.
• Provide PMS User Guides for each user role.
• Offer PMS software training for respective user roles.
• Update User Guides and training in line with PMS software upgrades.
• Conduct training for sea personnel onboard vessels.

• Diploma or COC in Marine Engineering / Nautical Studies or a degree in Mechanical/Electrical/Electronic Engineering or equivalent.
• Sailing experience or relevant job experience preferred but not mandatory.
• Experience in managing ship-management enterprise software, including PMS, crewing, and procurement.
• Good understanding of ship machinery and maintenance.
• Advanced knowledge of various PMS systems.
• Proficiency in IT and MS Office & Access.

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