Job Description

COMPANY DESCRIPTION
National Gallery Singapore is a leading visual arts institution which oversees the world\xe2\x80\x99s largest public collection of Singapore and Southeast Asian modern art. Situated at the birthplace of modern Singapore, in the heart of the Civic District, the Gallery is housed in two national monuments - City Hall and former Supreme Court - that have been beautifully restored and transformed into this exciting 64,000 square metre venue. Reflecting Singapore\xe2\x80\x99s unique heritage and geographical location, the Gallery aims to be a progressive museum that creates dialogues between the art of Singapore, Southeast Asia and the world to foster and inspire a creative and inclusive society. This is reflected in our collaborative research, education, long-term and special exhibitions, and innovative programming. The Gallery also works with international museums such as Centre Pompidou, Mus\xc3\xa9e d\'Orsay, Tate Britain, National Museum of Modern Art, Tokyo (MOMAT) and National Museum of Modern and Contemporary Art, Korea (MMCA), to jointly present Southeast Asian art in the global context, positioning Singapore as a key node in the global visual arts scene. In 2020, the Gallery was the only museum in Southeast Asia that received a ranking in The Art Newspaper\xe2\x80\x99s annual global survey of attendance at art museums, taking 20th place. It was the first museum in Asia to receive the Children in Museums Award by the European Museum Academy and Hands On! International Association of Children in Museums in 2018. The Gallery also won the awards for \xe2\x80\x9cBest Theme Attraction\xe2\x80\x9d at TTG Travel Awards 2017, \xe2\x80\x9cBest Attraction Experience\xe2\x80\x9d, \xe2\x80\x9cBreakthrough Contribution to Tourism\xe2\x80\x9d and \xe2\x80\x9cBest Customer Service (Attractions)\xe2\x80\x9d at the prestigious Singapore Tourism Awards in 2016 for its role in adding to the vibrancy of Singapore\xe2\x80\x99s tourism landscape. We offer job opportunities in our dynamic organisation. Working at the Gallery enhances and cultivates your love for the arts, and offers you a chance to be part of the Gallery\'s vision. OUR PEOPLE At National Gallery Singapore, we develop cultural leaders who make the world better. Our people are united by a shared belief in the power and necessity of art, and work together to create meaningful experiences for our visitors.
DESIGNATION : Manager (Contracts & Project Management)

RESPONSIBILITIES
Contract Management

• Work with requestors to identify the scope of the project and product specifications to facilitate their process of procuring goods and services as per procurement procedures.
• Review requestors\xe2\x80\x99 procurement requisitions and documents to ensure that these are in adherence to company\xe2\x80\x99s policies and procedures.
• Provision of contract administration duties such as rendering contractual advice, handling and resolution of contractual issues.
• Assists in coordination and collation of documents during internal and external audits.
• Provide guidance, assistance and training to division users on procurement matters.

• To plan and manage exhibition project from implementation to completion; ensuring that project is delivered on time, within scope and within budget.
• Collaborate with internal and external stakeholders to achieve optimal resourcing, working relationships and fostering key networks.
• Manage legal and contractual requirements of the project including loan negotiations.
• Create and maintain comprehensive project documentation.
• Review and keep up with current trends and best practices that may have an impact on exhibition planning issues.
• Perform ad-hoc duties when assigned.

• Tertiary qualification from a reputable university or related professional qualifications.
• At least 5 years of relevant experience in contract management or project management.
• Proficiency in MS Office programmes e.g. Powerpoint/ Excel/ Word/Outlook.
• Strong organizational, analytical, problem-solving and time management skills with ability to manage multiple timelines and set priorities.
• Self-motivated, responsible, driven, resourceful and a good team player.
• Good interpersonal and communication skills, both written and oral.
• Meticulous and eye for detail.
• Ability to work effectively in a team or independently.