Job Description

• Support the Chief Alumni Officer (CAO) in administrative matters, including coordinating and maintaining the CAO\'s calendar, including scheduling and confirming appointments and meetings.
• Arrange and manage all logistics relating the CAO\'s overseas travels, including the booking of flights, accommodation, and ground transportation. Prepare travel itineraries and ensure compliance with university policies.
• Oversee and manage the CAO\'s expense claims through Concur.
• Assist with Alumni Advisory Board meetings and activities, department meetings and visitors.
• Assist with arranging local accommodation for overseas colleagues, when required.
• Assist to assess requests for, and coordinate distribution of, branded mementoes from ASAC-led golf charities and alumni networks.
• Update alumni database with ad hoc alumni activity records.
• Cover duties related to Alumni Helpdesk matters, when required.
• Perform any other duties as assigned by the Chief Alumni Officer and Head of Administration

Qualifications

• A recognised degree with at least 3 - 5 years of working experience
• Good command of English with strong verbal and written communication skills.
• Excellent project management skills, timeline-oriented, meticulous, and attentive to details.
• Courteous and discreet, with good people skills.
• Adaptable and able to multi-task in a fast-paced environment.
• Prior experience in a similar role would be an advantage.
• Familiar with Microsoft Office
• Comfortable operating independently as well as part of a larger team
• Willing to occasionally work after office hours

More InformationLocation: Kent Ridge CampusOrganization: Office of Alumni RelationsDepartment : Corporate ServicesEmployee Referral Eligible: NoJob requisition ID : 25714

National University of Singapore