Job Description

COMPANY DESCRIPTION
National Gallery Singapore is a leading visual arts institution which oversees the world\xe2\x80\x99s largest public collection of Singapore and Southeast Asian modern art. Situated at the birthplace of modern Singapore, in the heart of the Civic District, the Gallery is housed in two national monuments - City Hall and former Supreme Court - that have been beautifully restored and transformed into this exciting 64,000 square metre venue. Reflecting Singapore\xe2\x80\x99s unique heritage and geographical location, the Gallery aims to be a progressive museum that creates dialogues between the art of Singapore, Southeast Asia and the world to foster and inspire a creative and inclusive society. This is reflected in our collaborative research, education, long-term and special exhibitions, and innovative programming. The Gallery also works with international museums such as Centre Pompidou, Mus\xc3\xa9e d\'Orsay, Tate Britain, National Museum of Modern Art, Tokyo (MOMAT) and National Museum of Modern and Contemporary Art, Korea (MMCA), to jointly present Southeast Asian art in the global context, positioning Singapore as a key node in the global visual arts scene. In 2020, the Gallery was the only museum in Southeast Asia that received a ranking in The Art Newspaper\xe2\x80\x99s annual global survey of attendance at art museums, taking 20th place. In 2018, the Gallery was also the first museum in Asia to receive the Children in Museums Award by the European Museum Academy and Hands On! International Association of Children in Museums. It also won the awards for \xe2\x80\x9cBest Theme Attraction\xe2\x80\x9d at TTG Travel Awards 2017, \xe2\x80\x9cBest Attraction Experience\xe2\x80\x9d, \xe2\x80\x9cBreakthrough Contribution to Tourism\xe2\x80\x9d and \xe2\x80\x9cBest Customer Service (Attractions)\xe2\x80\x9d at the prestigious Singapore Tourism Awards in 2016 for its role in adding to the vibrancy of Singapore\xe2\x80\x99s tourism landscape. We offer job opportunities in our dynamic organisation. Working at the Gallery enhances and cultivates your love for the arts, and offers you a chance to be part of the Gallery\'s vision. OUR PEOPLE At National Gallery Singapore, we develop cultural leaders who make the world better. Our people are united by a shared belief in the power and necessity of art, and work together to create meaningful experiences for our visitors.
DESIGNATION : Manager/Senior Manager (Planning & Governance)

RESPONSIBILITIES
Board Governance and Board Relations Corporate Governance

• Manage and review corporate governance policies and controls to ensure adherence to regulatory requirements and cater to the organisation\xe2\x80\x99s business areas, including managing all internal and external governance records.
• Ensure timely compliance with all statutory requirements such as filing of resolutions, filing of annual returns with ACRA, and necessary submissions in compliance with the Charities Code.
• Provide support on governance matters and processes, as well as charity governance matters, including matters relating to the Charities Code of Governance.
• Assist in producing documentation to support implementation of governance related policies and procedures.

Coordination

• Providing secretariat and administrative support to the Board and Board Committees including but not limited to, scheduling & preparation of meetings, creating meeting agendas, coordinating physical and virtual meetings, drafting of board minutes, resolutions, and other documents, distribution of board materials, managing the Board\xe2\x80\x99s electronic meeting and information sharing portal, provide meeting support and carrying out any post-meeting actions as required.
• Assist with Board renewals, onboarding meetings for new Board members and maintain due diligence documentation on new and existing board of directors.
• Assist with developing, drafting and consolidating the preparation of all informative materials and presentations for regular and ad hoc Board training, and any other special meetings of the Board.
• Coordinate all Board related events, including event logistics support when Board members visit the museum.
• Coordinate and draft minutes for internal management meetings, provide practical support to senior management as needed.

• To support and coordinate organisational reviews and planning activities to track strategy implementation, workplan priorities and resource allocation.
• To prepare regular performance and risk management reviews and reports.
• To support corporate reporting tailored to relevant audiences.
• And any other duties assigned by the division.

• To assist Deputy Director (Planning & Research) and work with various knowledge managers in the knowledge management project to encourage the documentation and regular updating of critical organisation information to ensure up-to-date, and searchable content within the organisation.

• Degree in Business Administration, Arts Management, Humanities, Social Sciences, or related. Prior experience working in a non-profit/charity sector is a plus.
• Experienced working with a Board of Directors and senior management, meeting coordination and/or tracking policies and procedures, is required.
• Experience with corporate planning, risk management or relevant work experience in an arts-related portfolios is a plus.
• Strong written communication skills and ability to draft correspondence and other documentation are required. Previous experience in meeting minute taking is desirable.
• Strong stakeholder management and interpersonal skills are required.
• Discretion and ability to handle sensitive and highly confidential information and material appropriately.
• Precision, accuracy, and high attention to detail in all aspects of work, including ensuring documents, and presentations are error free.
• Proven ability to work under pressure and meet deadlines in a highly challenging environment, working within a small team. Ability to work effectively independently as well as with a team.
• Technical: Good working knowledge of Microsoft Office Suite and collaboration tools, proficiency in working with video conferencing tools to enable hybrid meeting formats and working with web-based solutions like Diligent Boards in uploading of Board materials.
• Keen interest in arts and culture is required.