Job Description

Operating since 2006, Sansys is a full-service events management company that covers all aspects of an event. Beginning with concept and planning, location scouting, permits, and licensing all through to the execution of the successful event. Sansys works together with a full range of partners and suppliers that have a proven and reliable track record. This ensures that clients do not need to pay a heavy price for overheads and get quality work every time.Being a full-service event company means that we handle our clients\' requirements from concept, design, build, print, delivery up till the execution and finally, the cleanup. Every event detail is important and needs attention. If we do our job well, you will not know about it. We aim to be invisible. That\'s what we hope to achieve.[Immediate] Marketing and Program SupportDuration: July 2024 - November 2024 (5 months)Location: Bugis, SingaporePositions Available: 2We are seeking two highly motivated and detail-oriented individuals to join our team temporarily to provide comprehensive programming, coordination, and administrative support for an upcoming official launch event in Singapore. The successful candidates will assist in managing marketing information, event logistics, client data, RSVP management, report preparation, and coordination of various engagements.Key Responsibilities:Programming and Coordination Support:

• Provide administrative support to gather and manage outstanding marketing information.
• Assist in the collation and organization of client information and completed survey returns from partners.

Event Logistics Support:

• Aid in the planning and execution of the opening event logistics.
• Manage RSVP for the opening event, ensuring accurate and timely responses.
• Coordinate with approximately 60 partners to ensure the collection of required profiles and photographs.

Survey and Photography Management:

• Oversee the collation of completed surveys and event photographs from partners, including programme details and venue information.
• Ensure all collected data and images are accurately documented and organized.

Reporting and Updates:

• Prepare and update reports on programming and guest information as required.
• Maintain accurate records and provide regular updates to the team.

Coordination and Administrative Work:

• Support coordination and administrative tasks related to the Official Opening event.
• Assist with volunteer management, hospitality events, and side engagements.
• Liaise with the Singapore School Community and other relevant stakeholders to ensure smooth event operations.

Qualifications:

• Strong organizational and administrative skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to manage multiple tasks and prioritize effectively.
• Detail-oriented with strong problem-solving skills.
• Experience in event planning and coordination is an advantage.
• Ability to work independently and as part of a team.

Application InstructionsApplication Process: Interested candidates are invited to submit their resume detailing their relevant experience and qualifications. Applications should be sent to .Note: This is a temporary position for the period of July 2024 to November 2024, with the potential for occasional evening and weekend work depending on event schedules.Join us and be part of a dynamic team contributing to the success of a significant community event!

InternSG