Job Description

On behalf of one of its clients, the French Chamber of Commerce is looking for an Office Manager

Office management

• Coordination with building management for office daily operation & safety

• Supervise office running, supplies, decoration, maintenance, in liaison with building management, contractors and EDF staff.

• Meeting room organization and use rule

Logistics assistance:

• Travel organization: advice good agenda, accommodation & transportation arrangement, find and manage cost-effective suppliers and solutions.

• Event organization: seminar, important meeting etc,

Secretariat

• Help directors to organize agenda, book meetings, complete expense claims

• Welcome guests, manage correspondence, send/receive parcels and letters, manage contact with local authorities for admin issue

• Documentation : translation, scan/print, achieve, signature, meeting minutes, report, contact list

• Small purchase for office: furniture, consumable, service, office insurance

• Provide general assistance required by directors

• Support expatriate employees in their local administrative processes,

• Notarization processes, apostille and/or any other legalization required

Coordination within APAC

• With Human Resources & Health & Safety manager, implement actions in Japan office: new-comer preparation & reception, training or activities, leave follow-up, expats visa follow-up, etc

• With finance team for local issues: Accounts receivables and payables in connection with financial controller and supplier, liaise with the banks, contribution to budget exercise

• With IT coordinator: get IT set for new-comers or for change of staff, manage IT suppliers, IT equipment purchase and maintenance etc

With APAC other office manager: daily coordination

French Chamber Singapore