Job Description

Responsibilities

EA Duties

• Manage diaries and organize meetings/appointments across few different time zone offices

• Book travel, transport and accommodation arrangements

• Compile and prepare reports,presentations and correspondence

• Manage database and systematic filing system

• Implement and maintain standard procedures/administrative system

• Time entry and filing of expenses

• Handle personal information for GM/Executive
  

Office Manager Duties

• Organise office layout and ensure cleanliness

• Order and replenish stationery, pantry items, bottled water, toiletries

• Partner with HR & Finance to update and maintain office policies as necessary

• Coordinate with IT department and Vendors on all office equipment, repairs and purchases

• Manage contract and price negotiations with office vendors, service providers and office lease

• Assist HR in the onboarding process for new hires and exit arrangement for leavers

• Address employees queries regarding office management issues (e.g. IT, Hardware and travel arrangements)

• Be the main point of contact with Building Management personnel and vendors; arrange repair works for all office equipment , including cleaning, catering and security services

• Plan in-house or off-site activities, eg. Lunar new year, Halloween parties, celebrations and conferences

• Plan and order festive gift to clients/staff within given budget
  

Requirements

• At least 5 years of office management and EA experience in PR agency environment is an added advantage.

• You can identify and prioritise tasks that require immediate attention. A self-starter, independent, hands on and resourceful person who can also work well with your team mates.

• Be approachable, detail-oriented, organized and dedicated; proactive and enthusiastic with an ability to juggle multiple tasks and meet deadlines. A fast learner
  

Hybrid WFH model Working hours 9am to 6pm Mon to Fri