Job Description

Requisition ID 46451
Position Type FT Permanent
Recruiter #LI-SSM1
Posting Type LI

About Kerry

Kerry is the world\'s leading taste and nutrition company for the food, beverage and pharmaceutical industries. Every day we partner with customers to create healthier, tastier and more sustainable products that are consumed by billions of people across the world. Our vision is to be our customers\' most valued partner, creating a world of sustainable nutrition. A career with Kerry offers you an opportunity to shape the future of food while providing you opportunities to explore and grow in a truly global environment.

About the role

The Kerry Singapore Office Manager role is a key position to drive energy and leadership across our 125+ member office. This high visibility role will support our Region CEO with his daily work, support travel requests from senior leaders and drive engagement programs in the office. We have a significant population of RD&A Scientists in addition to General Management, Supply Chain, Procurement, Finance, Marketing, HR and other expert functions.

We host frequent customer engagements, so this role has an important partnership with Facilities to ensure we showcase a clean and well-maintained office. Reporting to the Senior Director of Corporate Affairs, this position supervises an Office Assistant and is part of a 5-member team.

Work Location: 8 Biomedical Grove, Singapore 138665

Key responsibilities

Manage and Deliver Support to Region CEO:

• Proactive management of Region CEO calendar and agenda. Support preparation for all key meetings.
• Act as the primary point of contact for CEO\'s calendar
• Organize meetings and send emails on CEO\'s behalf
• Support meeting preparation (APMEA Exec agenda, etc.), including confidential and sensitive document preparation
• Attend key meetings and take notes as required
• Assist with special projects as necessary
• Responsible for CEO\'s expenses, via Concur system
• On CEO\'s behalf, and following all Kerry guidelines review and approve ICT, HR, Concur approvals
• Maintain CEO\'s meeting spreadsheet, send Exec Team invites, emails as needed
• Act as liaison for other admin responsibilities in region to foster teamwork, collaboration, camaraderie, and best practice sharing

Travel & Visa Arrangements:

• Responsible for all visa and travel arrangements for a group of Senior Executives - play an active role in selecting the best flight options prior to and in conjunction with our travel partner (BCD), confirming travel preferences with each traveller
• Responsible to monitor BCD service levels and escalate/report low service responses as needed
• Support ad hoc travel requests as needed (HR confidential interviews, visitors, etc.) New hire travel arrangement to Singapore, sourcing and booking of accommodation (hotel/service apartment).

Singapore Office Event Management:

• Lead employee cultural / holiday events (CNY, Diwali, Hari Raya, etc.) for Kerry Singapore, recruit volunteers as needed
• Support Singapore MyCommunity volunteer program
• Track Singapore engagement budget
• Propose and organise improvements for the Singapore office
• Develop strong understanding of Singapore Team goals and align work to support these goals in collaboration with colleagues.

Supervises Office Assistant and is accountable to ensure their delivery in the following areas:

• Ensure front desk reception is fully staffed by office assistant or backup:
• Ensure visitors are logged in the system and front desk is well managed and keep reception lobby clean and presentable at all times. Notify Office Manager if any additional reception staffing support is needed (sick leave, holidays, etc.).
• Partner and work closely with the Facility Function to ensure a safe, clean, well-maintained office.
• Manage purchase orders
• Manage business card orders for SG-based functions
• Manage office supply and pantry orders
• Concur expense reports
• Event Support
• HR Support - support HR in collaboration with South Asia Pacific HR Director (includes annual service awards, Singapore holiday announcements, new hire orientation, Singapore on/off boarding
• APMEA Excellence Awards program support - work with Communications Specialist to run the APMEA Excellence Award program

Other:

• Act as a Fire Warden during building management fire drills
• Act as First Aid contact, get supplies from Facilities to maintain First Aid box
• Cover duties of office assistant when needed
• Provide other duties as assigned

Qualifications and skills

• Minimum 7 years\' experience in a similar role, with experience supporting a senior leader.
• Experience in a regional / global leadership team and in a matrix organization.
• Previous supervisory experience required.
• Highly organized, flexible, ability to prioritize multiple workstreams, approachable and responsive.
• Tech savvy and able to learn / use new software to make your work easier (PowerPoint, Excel, etc.)
• Communication skills to engage at different levels of the organization and across cultures with effective written and verbal communication skills.
• Strong commitment to teamwork and exceptional time management skills, ability to set and achieve priorities while working with multiple team members, several projects at a time and frequent status changes.
• Demonstrates integrity and discretion.

Beware of scams online or from individuals claiming to represent us. A Kerry employee will not solicit candidates through a non-Kerry email address or phone number. In addition, Kerry does not currently utilise video chat rooms (e.g., Google Hangouts) to conduct interviews. Refuse any request that asks you to provide payment to participate in the hiring process (e.g., purchasing a \xe2\x80\x9cstarter kit,\xe2\x80\x9d investing in training, or something similar). Kerry will not ask you to pay any money at any point in the hiring process with the exception of reimbursable travel expenses. In addition, any payments made by Kerry will be from official firm accounts bearing the Kerry name.

Kerry Group