Job Description

About AkzoNobelSince 1792, we\'ve been supplying the innovative paints and coatings that help to color people\'s lives and protect what matters most. Our world class portfolio of brands - including Dulux, International, Sikkens and Interpon - is trusted by customers around the globe. We\'re active in more than 150 countries and use our expertise to sustain and enhance the fabric of everyday life. Because we believe every surface is an opportunity. It\'s what you\'d expect from a pioneering and long-established paints company that\'s dedicated to providing sustainable solutions and preserving the best of what we have today - while creating an even better tomorrow. Let\'s paint the future together.For more information please visit\xc2\xa9 2024 Akzo Nobel N.V. All rights reserved.Key AccountabilitiesLocation: Changi Business ParkOffice Management
- Be the point of contact responsible for the overall management and operation of the office, including rental agreements, renovations and maintenance.
- Maintain office services by organising office operations and processes, including room booking and access card management.
- Maintain and support reception/ front desk duties
- Procure and maintain pantry and office supplies inventory.
- Liaise with office vendors such as property management and cleaning and facilities vendors for office services.
- Provide companywide secretarial and administrative support as required (e.g., filing, preparing documents for signing, mailing, shipping packages etc.)
- Support Functions operations admin activities (i.e., Raising of Purchase Orders, Submitting of Invoices and Tracking of payments).
- Handle communications, including mail, emails, and phone calls, ensuring timely responses and forwarding.Travel & Expenses Management
- Administrator for travel, company credit card and expenses management
- Support preparation of travel-related documents including visa, immigration requirements are prepared ahead.
- Review, validate and submit expenses as per Travel & Expenses and related guidelines, and proactively guide requester as per budget plans and guidelines.Third-party Supplier and/or Vendor Management
- Follow up on quotations with vendors and ensure accurate entry and approval in system
- Raise purchase orders for respective departments and follow up on invoice payments with finance to the vendorsHR & HSE Support
- Responsible for staff onboarding and offboarding logistics, such as staff pass, laptops shipments to other offices, organising new joiners\' orientation etc
- Support staff engagement activities appropriately to ensure deliverables are as per target timeline.
- Deliver HSE management and reporting to ensure that the team complies with HSE requirementsExperience- Qualifications: Diploma in Business Administration or a related field
- Experience: 3-5 years of relevant work experience
- Good organizational and multitasking skills
- Proficient in office management and administrative tasks, hands-on
- MS Office Suite expertise (Word, Excel, PowerPoint)
- Excellent communication and interpersonal skills
- Ability to work independently with minimal supervision and collaboratively as part of a teamAt AkzoNobel we are highly committed to ensuring an inclusive and respectful workplace where all employees can be their best self. We strive to embrace diversity in a context of tolerance. Our talent acquisition process plays an integral part in this journey, as setting the foundations for a diverse environment. For this reason we train and educate on the implications of our Unconscious Bias in order for our TA and hiring managers to be mindful of them and take corrective actions when applicable. In our organization, all qualified applicants receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age or disability.

AkzoNobel