Job Description

Operations & Marketing Coordinator

Location:

Singapore

Reports to:

Director and Managing Director

Company:

Whitby Wood Mills - Engineering and Design Consultancy for the Built Environment


#

About the Role

We are a dynamic, design-led

engineering and design consultancy

working across the built environment (AEC). We collaborate with some of the most forward-thinking architects and developers to deliver innovative, sustainable, and elegant structures around the world.


We are seeking a

proactive, creative, and highly organised Operations & Marketing Coordinator

to join our growing Singapore team. This exciting and varied role bridges

operations, office management, and marketing

, across a range of business functions.

Office Management & Operations

Oversee daily office operations, ensuring a smooth, efficient, and welcoming studio environment. Provide general administrative support to the Director, Managing Director, and wider team. Manage office supply, equipment, and service providers. Support coordination of meetings, schedules Assist with onboarding new staff and maintaining company databases and systems. Help prepare internal reports, presentations, and correspondence for leadership.

Marketing & Communications

Support

bids and tenders

, preparing submissions, project sheets, and company profiles. Conduct

market research

on clients, competitors, and new opportunities. Develop, implement, and measure

digital marketing campaigns

across social media, email, and web platforms. Produce

marketing analytics reports

demonstrating the reach and impact of campaigns Coordinate website updates and content management, from day-to-day edits to major refreshes. Write and edit

editorial content

for online and print channels, including news posts, press releases, and newsletters. Create and maintain marketing collateral, project write-ups, and case studies. Support

events, exhibitions, and seminars

, from logistics to branding and follow-up. Assist with

press and PR activities

, liaising with media and partners.
#

Skills & Experience

Minimum

2 years' experience

in a similar role, ideally within the

engineering, architecture, or design consultancy sector (AEC)

. Highly web-literate with a solid understanding of

digital platforms, tools, and analytics

. Practical experience with

social media

,

email marketing

, and

content management systems

. Strong

analytical and research

skills.

Excellent writing and storytelling abilities

, with an adaptable tone for different audiences and media. Keen eye for

detail, design, and proofreading

. Comfortable managing multiple priorities in a fast-paced environment.
#

Personal Qualities

Confident, approachable, and collaborative. Strong communicator who enjoys working across teams and disciplines. Energetic, organised, and proactive, with a hands-on approach. Creative thinker with a passion for design, architecture, and engineering. * A self-starter who takes initiative and ownership of their work.