Job Description

Industry: Financial Services


Working hours: 10am to 5.30pm (Monday to Friday)


Working location: Woods Square

JOB DESCRIPTION

Manage schedules & calendar

- Coordinate daily appointments, meetings, and travel plans for the Director, ensuring optimal time use

Handle communications

- Respond to emails, calls, and messages professionally on behalf of the Director

Meeting preparation & minutes

- Draft agendas, take accurate meeting minutes, and track follow-up action items

Travel & logistics support

- Organize domestic/international trips: flights, hotels, itineraries, and transportation

Billing & paperwork support

- Assist with invoice preparation, billing processes, and other administrative documentation

Document management

- Maintain secure and confidential filing systems for reports, contracts, and sensitive records

Stakeholder coordination

- Liaise with internal teams, clients, and external partners on the Director's behalf

Research & reporting

- Prepare briefing documents, compile market insights, and assist in data analysis when required

Event support

- Occasionally travel (up to 1-2 times a year) to assist in coordinating or supporting company events

General admin tasks

- Help manage office supplies, expense claims, and other ad-hoc duties as needed

JOB REQUIREMENTS

Minimum Diploma in Business Administration, Management, or a related field At least

1 year of experience

as a personal or executive assistant Strong organizational and multitasking abilities Excellent written and verbal communication skills High level of confidentiality and professionalism Proficient in MS Office (Word, Excel, PowerPoint) and digital collaboration tools (e.g., Google Workspace, Zoom) Proactive, detail-oriented, and able to work independently Good interpersonal skills and a positive, can-do attitude Ability to work under pressure and adapt to changing priorities Familiarity with business operations or executive-level support is an advantage

EA License Number: 22C1278

Disclaimer:

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