Personal Assistant
Singapore 079903, Singapore
Job Description
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CEO Personal Assistant
The Executive Assistant/Personal Assistant to the CEO will prepare/coordinate
advanced information for the CEO on any occasion, as well as play an integral part in
ensuring the CEO she serves is on top of his high priority tasks at various stages of the
company\xe2\x80\x99s growth. Your responsibilities will include, but not limited to, the following:
Support to the CEO including email correspondence, handling phone calls, daily prioritization of communications and projects, note taking, expense reimbursement, meeting and/or event planning as
needed and in collaboration with other leadership and team members.
- Prepare/coordinate advanced data and information for the CEO on any occasion.
- Prepare business presentations utilizing advanced functions of PowerPoint, Word, Excel, and/or any other office productivity tools.
- Engage with Board members, clients, employees, management and other stakeholders on behalf of the CEO.
- Calendar management - Manage, organize, review and schedule meetings forthe CEO, prioritizing tasks in alignment with business needs.
- Proactively remind the CEO of events on the calendar and take initiative toensure pre-preparation of the correct documents and materials for upcoming meetings and appointments.
- Social Media Management - Manage, organize and schedule posts on social media platforms, as directed by the CEO.
- Document/records maintenance/management for the CEO office.
- Coordinate all travel and logistics associated with CEO and Board travel.
- Format information for internal and external communication \xe2\x80\x93 memos, emails, presentations, reports.
- Manage the collection, retention, and distribution of confidential and time sensitive information and documents.
- Manage complex administrative work requiring the use of independent judgment and initiative.
- Screen and direct phone calls and distribute correspondence as appropriate.
Requirements:
Must possess recognised private secretary qualification.- Have excelled in supporting C-suite executives with a minimum of 5 years of experience working in a fast-moving and growing organization.
- Extremely proactive, patient, dependable, with exceptional customer service \xe2\x80\x93You are able to anticipate the needs of the CEO.
- Must be discreet, especially in managing personal and confidential information that passes through the CEO office.
- Tech savvy and comfortable in the use and integration of social media and technology platforms.
- High strategic aptitude with the ability to build collaborative relationships with a variety of personalities and leadership styles.
- Entrepreneurial mindset focused upon consistently adding value to the role and the organization.
- Excellent written and verbal communication skills.
- Time management skills \xe2\x80\x93 Ability to prioritize how time is best spent, both for self, the leadership team and the CEO.
- Well organized and highly proactive.
- Availability to work outside of core business hours as necessary.
Personal Assistant
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Job Detail
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Job IdJD1303148
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationSingapore 079903, Singapore
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EducationNot mentioned