Job Description

About Our Client

Our client is an established firm in the IT industry within the local and SEA market. The MD of the company runs the business and is one of the founder. He is looking for a Personal Assistant who can support him in the household management as well as work miscellaneous.



You will report to both the HR Manager as well as the Managing Director, and your responsibilities include:

• To manage the MD\'s personal matters (vehicle, housing, insurance, travel, banking, etc.)
• To liaise with the MD\'s family members and assist where necessary
• To research, recommend and purchase items required by the MD and family members
• To engage and co-ordinate vendors, suppliers and stakeholders to complete tasks assigned
• To organize and/ or attend family functions when required
• To maintain proper records of purchases, arrangement, documents and petty cash

• Secretarial Support

• Perform day-to-day administrative tasks assigned to you
• Coordinate with various stakeholders to manage Managing Director\'s calendar for appointments, meetings, events and functions
• Take and circulate minutes of meetings and ensure follow-up actions in the minutes are carried out
• Make arrangements for the MD\'s business trips including but not limited to itinerary planning, flight, hotel, transportation, reservations, currency and business meetings
• To maintain proper records of MD\'s monthly expenses claims and submit it accordingly
• To maintain proper records of documents, events and articles of the Corporate Department
• Draft and proof-read emails and letters on behalf of the MD
• Receive and attend to all of the MD\'s guests
• Update MD\'s contacts database
• To liaise with business partners, stakeholders and all other parties for tasks assigned

• Sales & Marketing Support

• Participate and provide support to all Marketing events and functions
• Maintain proper records of documents, events and articles of the Marketing Department
• Assist in preparing and updating presentation slides and reports
• Assist in managing the company\'s social media accounts and marketing articles (corporate profile, brochure, website, etc.)

The Successful Applicant

Successful candidate must have at least:

- 1 years of working experience in secretarial support or working with senior management in order to be familiar with the job requirements

- detail-oriented and responsible

- able to work in a fast-paced environment

What\'s on Offer

You will have opportunity to learn from the HR Manager as well as the Managing Director. There can be progression pathway into a marketing or HR related function.

Page Personnel