Job Description

Job no: 498502
Work type: Full Time
Location: Marina Bay Sands
Categories: General Services, Entertainment, Convention Services

JOB SCOPE Summary of Job Responsibilities The primary responsibility of the planning coordinator is to support administrative work in Planning & Production Team operations. To ensure that administrative work in relation to AV production and planning is completed in a timely and thorough manner as directed by the Planning & Production Team. All duties, work processes and records are to be performed in accordance with departmental and Marina Bay Sands’ policies, practices, and procedures.
Job Responsibilities

• Create and maintain files, records for AV Production & Planning Team.
• Generate and raise outsourcing / rental orders and purchasing for department needs using procurement management system (Ariba).
• Operate on Event Management and Service Ordering system (EBMS) and tracking of service estimates and quotations status.
• Maintain administrative work with regard to AV service estimates, orders, changes, guarantees, etc.
• Generate Memos, Letters and all written correspondence regarding AV / Technical production for event groups.
• Complete all work with attention to detail.
• Represent Production and Planning Team in Convention Services with a positive and professional manner in meet and greet event groups / customers.
• Present a warm, friendly, and positive persona to all peers and business partners

JOB REQUIREMENTS Education & Certification

• Polytechnic diploma in Business Studies or equivalent
• Proficiency in Microsoft Office tools preferred – Words, Excel, Powerpoint, Visio etc.

Experience

• Two years’ experience in office administrative work.
• Good knowledge in Microsoft Office tools.
• Experience in developing filing and status tracking system.

Competencies

• Good communication skills, both written and oral
• Ability to communicate effectively in a positive/upbeat fashion utilizing English; both in oral and written form
• Interpersonal skills with focused attention to guest needs to deal effectively with all business contacts
• Maintain a professional, neat and well-groomed appearance adhering to Marina Bay Sands appearance standards, maintain consistent adherence to the Marina Bay Sands Unmatched Guest Service Standards.
• Work in a fast-paced, busy, and somewhat stressful environment.
• Maintain physical stamina and proper mental attitude while dealing effectively with management, team members, and outside contacts while working under pressure and meeting deadlines.
• Must be able to frequently move freely about the office
• Maintain manual dexterity to access computer via computer keyboard and operate office equipment, such as telephones, copiers, fax machine, etc.
• Withstand various activities such as frequent walking, sitting for long periods and withstand prolonged standing, stretching, bending and kneeling without restriction.
• Be able to work indoors, outdoor and be exposed to various environmental factors such as, but not limited to CRT fatigue and noise.

You agree that it is a condition of employment that you adhere to and abide by all rules, regulations, policies and procedures including without limitation the rules of conduct of the Company. It is the Company’s preference to hire individuals who are fully vaccinated. If you are not fully vaccinated but have:

• Begun the vaccination process and are awaiting the 2nd/3rd vaccination appointment, or are within the 14 day period prior to being classified as fully vaccinated; or
• Are certified to be medically ineligible for vaccination against COVID-19 by a medical professional;

Please present proof of the above. Your understanding and support is much appreciated. Advertised: 15 Jul 2022 Singapore Standard Time
Applications close: