Job Description

Purpose: The Procurement & Contract will be able to perform the procurement activities as well as review the contract requirements.Duties and Responsibilities:

• Assist Operation Director in materials functions and day to day operations
• Review Procurement strategy and advise on suitability, source comparable quotes in all fields
• Investigate the market with specifications and performance requirements analyse technical and commercial data based on the responses received, and re-iterate with bidders, recommending those most desirable using tools like bid comparison tables
• Generate monthly purchasing reports for Management Review, highlight sourcing issues for management's action
• Determination of equipment and supplies requirements
• Initiate and lead cost-saving initiatives
• Manage and update the price list in the CRM to ensure product costing, selling price, descriptions, and specifications are up to date and accurate according to company policies
• Verify and submit the invoices for payment for the prices and cost of the service providers and monitor payment
• Manage purchasing cycle including request for quotation, PO creation, PO follow up, supplier billing and purchase forecasting
• On approval issues the Purchase Order (PO), tracks and expedites the supply, and handles Inspections and delivery to the site
• Negotiate with customers and suppliers for the delivery dates fulfilments
• Manage the customer forecast information and provide timely forecasts to the project team by advising the best shipping route
• Coordinate local and overseas shipments delivery (Incoterms2020)
• Liaise with warehouse and import/export forwarder and trucker for the movement of cargoes
• Arrange import/export shipment with the forwarders, including preparation or permit and bookings
• Manage the shipping cost by negotiating with forwarding service providers for the best cost
• Source, evaluate and qualify for new and alternative suppliers to support direct and indirect materials/equipment/tools from inside and outside of Singapore
• Liaise with suppliers from inside and outside of Singapore
• Ensure Approved Vendor List (AVL) is maintained
• Ensure Vendor performance is controlled
• Raise the Correction Action Request (CAR) to problematic vendors
• Analyse, monitor, and forecast and keep optimal spare part inventory levels
• Maintain procurement database and documentation
• Generate contractor's & suppliers' required contracts
• Ensure the contractor's compliance with contractual terms and conditions and highlight any gaps
• Manage sub-contracts, invoices, and various tasks as assigned
• Direct hands-on and working on price and Terms and Conditions negotiation with suppliers, vendors, and contractors
• Negotiate contracts/agreements for purchasing materials
• Award contracts by purchasing best practices
• Perform ad hoc duties as requested

Qualification

• Minimum Diploma/Degree in Accountant, Purchasing, Business Administration, Supply Chain Management, and Engineering (Electronic /Electrical /Mechanical/Mechatronics). Fresh Graduate welcome to apply.
• Proficient computer skills, Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel).
• Able to work independently with minimal supervision in a fast-paced environment.
• Flexible and able to multitask on several different aspects of a project or multiple projects.
• Good proficiency in English and Chinese language (both spoken & written).
• A team player with positive energy and influence.

Job Types: Full-time, Permanent, Contract
Contract length: 24 monthsSalary: $2,500.00 - $4,500.00 per monthSchedule:

• Monday to Friday

COVID-19 considerations:
Full VaccinatedEducation:

• Local Polytechnic Diploma (Preferred)

Willingness to travel:

• 75% (Preferred)

Application Deadline: 15/07/2022
Expected Start Date: 15/07/2022