Job Description

Assisting Procurement Manager in procurement of services and contract and to ensure all purchases of goods and services are justifiable and to ensure all purchase requisition is clearly in the company\xe2\x80\x99s interest and guideline.

1. Administer general procurement

• Develop new & alternative sources of suppliers of the best value for the company;
• Ensure that the procurement and tender procedures are administered in accordance with the procurement procedures and guidelines
• Perform full spectrum of procurement functions such as creating and issuing purchase order, purchase receipting, monitoring of outstanding purchase orders and vendor performance appraisal and audit
• Provide specialist advice on procure and contractual matters

2. Prepare tender documentation

• Arrange and ensure that the tender process adhered to tender policy and procedures
• Prepare the necessary tender documents and specifications

3. Manage Contracts

• Ensure that contractor\xe2\x80\x99s obligation under the contract to ensure company\xe2\x80\x99s interest is safeguarded for all projects
• Check and verify contractors\xe2\x80\x99 obligations to ensure conformance to contract requirements
• Ensure contracts fulfill and comply to the financial and contractual requirements of in-house Procurement Procedures and industry practice
• Update the contract status

4. Maintain Documentation and reports

• Maintain proper documentation of purchase orders/purchase requisitions /schedule agreements/vendor\xe2\x80\x99s profile, delivery orders, requisitions agreements, terms and conditions, vendor evaluations and all documents pertaining to the procurement and contract management functions
• Submit monthly the contract activity to BCA

5. Maintain Supplier database

• Create/update/delete of Vendor Profile in SAP System
• Conduct annual updating of Master Vendor List

6. Dispose assets

• Arrange for sale of disposed assets
• Ensure assets are disposed according to procedures

7. Administer insurances

• Administer the insurances which include Industrial All Risks, Public Liability, Marine, Terrorism, D&O, P&I insurances
• Liaise with brokers on all potential and actual claims against SCC.

8. Be mobile and flexible

• As directed, be prepared to undertake work in other areas of the organisation as required.
• Assist in the administration of Facilities works and any other administrative jobs when required
• Assist VP and Manager in project management.

Requirement

• Diploma with 2-5 years of experience in Procurement & Contracts Administration
• Knowledge of SAP Purchasing Module will be an advantage