Job Description

Job Scope:Partnerships Team:Event/programme managementxc2xb7 Assist in running events/programmes, including the logistics and administration of the activities, liaising with vendors, internal and external stakeholders.xc2xb7 Assist in marketing of events.xc2xb7 Manage and monitor RSVPs for the events.xc2xb7 Exposed to project management skills (e.g. developing timelines and monitoring), liaising and coordinating among stakeholders, tabulating the respective inputs/ views.xc2xb7 Secretariat duties including management of meetings and taking notes and post-meeting follow ups.Procurement Supportxc2xb7 Support the preparation of procurement documents as needed for the project.xc2xb7 Prepare purchase orders, seek approvals, and track the status of orders to ensure timely delivery.xc2xb7 Maintain accurate records of procurement processes, including quotations, invoices, and payment documentation.xc2xb7 Ensure compliance with procurement policies and budget guidelines.Desktop research/ simple email submissionsxc2xb7 Assist with the development of programmes (e.g. helping to do desktop research), review and put up submissions.xc2xb7 Draft simple emails and submissions.xc2xb7 Draft and dress up powerpoint slides.Meeting Coordinationxc2xb7 Set up and schedule meetings, including liaising with stakeholders to confirm availability and polling for suitable dates.xc2xb7 Prepare meeting agendas, distribute materials, and ensure all logistics are in place.xc2xb7 Attend meetings, take accurate minutes, and circulate them to relevant parties in a timely manner.Any other duties as may be agreed and assigned.Working Arrangement:Working Hours: Mondays to Fridays (office hours)Location: Clarke QuaySalary: Monthly RatedContract Duration: 3-6 MonthsJob Requirements:xc2xb7 Excellent written and verbal communication skills.xc2xb7 Strong organisational and multitasking abilities with attention to detail.xc2xb7 Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Teams) and experienced in using scheduling and documentation tools.xc2xb7 Experience in procurement processes and vendor management is a plus.EA License No.: 96C4864Reg. No.: R22110485

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