Job Description

Job Scope:

• Provide comprehensive programme administrative and logistical support for existing and new training programmes, seminars, conferences, study visits and ad hoc events.
• Manage the full spectrum of programme administration and logistical duties, including pre- and post-programme administration as well as on-site support, to ensure smooth delivery of programmes. Key tasks include:
• 1. creating courses and classes in the TREX system

• 2. preparing programme publicity materials
• 3. managing participant registration and confirmation
• 4. coordinating travel arrangements (where applicable)
• 5. recording attendance and compiling course evaluations
• Procure items related to programmes and events
• Ensure proper accrual of programme- and event-related expenditures
• Process timely invoicing and billing to participants
• Facilitate prompt payments to trainers and suppliers
• Collaborate with domains and L&D Specialists/Researchers to ensure seamless programme delivery and meet college KPIs, such as LAE scores and target reach
• Take responsibility for knowledge management, including maintaining accurate and proper records in compliance with college standards and operational guidelines

Requirements:

• 2 years of relevant working experience, preferably in a programme / event administrative role.
• Excellent communication and written skills.
• Highly organized and meticulous.
• Team player, able to work under pressure and meet short deadlines.
• Strong interpersonal and customer service skills.
• Adept at problem-solving and time management.
• Demonstrates a positive attitude with integrity and a drive for excellence in work.
• Proficient in:

• 1. Microsoft Office applications
• 2. Virtual platforms such as Zoom, Google Meet, and MS Teams
• 3. Digital tools including Pigeonhole, Kahoot, and Mentimeter

Location: Buona VistaContract Period: 8 monthsMon to FriEA License No: 96C4864Reg. No.: R24121728 EUNICE WOO JING QI

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