Job Description

Job Responsibilities

• Provide high-level professional secretarial and administrative support by handling information requests and performing clerical functions such as preparing and drafting correspondence, reports, documents and/or writing materials; receiving visitors; arranging conference calls, take and relay messages, respond to requests for information; provide information or direct caller/visitor to appropriate individual; and scheduling meetings
• Maintains executives\' appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel;
• Optimize executives\' time by reading, researching, and routing correspondence; collecting and analyzing information; initiating telecommunications;
• Coordinate efforts within the team and with outside consultants efficiently
• Organizing and booking of travel and accommodation for both the team and consultants, reviewing consultants\' expenses claims against company policy and preparing payment certificates on travel for consultants
• Supporting team members in technical, logistics and administrative tasks related to respective projects
• Review incoming correspondence; initiate replies as appropriate; route matters requiring action by other Departments and follow up to ensure actions are completed.
• Prepare purchase orders and lease for requested equipment and supplies. Co-ordinate with the respective vendors and department in relation to paperwork, office equipment and sundries and set delivery according to usage.
• Liaise with other departments to maintain and promote efficiency in day-to-day operations.
• Record and/or transcribe minutes of meetings and produce documents in draft or final format (if and when required).
• Maintain and/or create files or record keeping systems. Sort, label, file and retrieve documents or other materials.
• Monitor, track and follow up on documentation, case files or other assignments to ensure appropriate timelines are met and actions completed.
• Establish and maintain effective communication, coordination and rapport with Team Members and Management.
• Maintain confidentiality of sensitive materials and project the Company\'s professional reputation
• Order office supplies.
• Perform other related duties as assigned by the Director.
• Represent Marina Bay Sands in a positive and professional manner.

Job RequirementsEducation & Certification

• Diploma in Business Administration, Economics or equivalent.

Experience

• Minimum of five years solid experience in similar capacity.

Other Prerequisites

• Proficiency in the use of Microsoft Office including Word, Excel, PowerPoint, Outlook & Internet Explorer.
• Possess excellent interpersonal, communication and organizational skills.
• Fluent in English;
• Able to work independently, meticulous and detail-oriented.
• Responsible, accountable and discreet with sensitive / confidential information.
• Possess a positive work attitude: committed, enthusiastic, outgoing, and helpful; willing to learn, to participate and to assist others.
• Be able to work under pressure in a fast moving environment.
• Possess well groomed, professional appearance at all times.

Marina Bay Sands is committed to building a diverse, equitable and inclusive workforce, providing equal opportunities as we grow our talent base to match our growth ambitions in Singapore. Our employees are committed to adhere to and abide by all rules, regulations, policies and procedures, including the rules of conduct and business ethics of the Company.Advertised: 09 Jul 2024 Singapore Standard Time
Applications close:

Marina Bay Sands