Job Description

The Project Management Associate is responsible for assisting the Project Managers with activities throughout the full cycle of design, procurement, scheduling and deployment of IT equipment in these offices during construction and up until the first day of the building opening. In addition, project managing small projects with the oversight of a DPM. Examples of activities include setting up the framework for projects, creating online folders for documents and drawings, kicking off initial automated tasks flows, and working in AutoCAD to create standard design layouts. In addition, the role includes coordination of ongoing construction projects, driving procurement tasks, ordering, shipping and receiving, tracking and reporting project progress weekly, and assisting with post-project review.
Responsibilities:

• Assists the Project Managers in the tactical activities needed throughout the design, procurement, deployment and commissioning of IT gear in office builds.
• Manage small projects with the oversight of projects
• Specific duties include:

• Create and comment on standard design layouts for IT equipment in AutoCAD
• Create and track tasks for project life cycle
• Create first equipment Bill of Materials using templates
• Manage Procurement Tasks in internal task system
• Manage End User procurement and deployment portion of projects
• Verify vendor quotes and purchase orders
• Track orders and work with Logistics to coordinate deliveries and ensure equipment is received
• Identify risks to procurement e.g. long lead times, customs clearance etc.
• Track overall project progress in weekly reports
• Project Meeting minutes writeup
• Support Project Managers with project completion presentations, reports, and updates
• Maintain the document repository, various workplace groups and chats with external vendors
• Coordinate with Engagement and Logistics teams for deployment and commissioning of equipment on site
• Attend on-site fit up week prior to First Day of Business as appropriate, to support Project Managers and cross functional teams
• Chase invoicing and payments/credit notes, closing out POs
• Cross-check various tools to ensure project information is up-to-date on all platforms

Experience and Qualifications:

• 4+ years experience with Project Management; coordinating schedules, supporting inventory and or logistics, managing communications & timelines, finance tracking, along with managing small projects autonomously
• Practical experience with Google Docs, Excel, PowerPoint, Outlook, Word and WorkPlace
• Construction, new builds, AV/VC or technology deployment a plus
• Experience within PDF view and editors such as adobe, bluebeam, or similar a plus
• 1 year of experience with CAD, Plangrid or other drafting software a plus
• Prior experience with financial systems and processes a plus

Interpersonal Qualifications:

• Ability to work effectively across multiple teams in a time sensitive capacity
• Self-motivated & highly adaptable, able to work autonomously
• Excellent written and verbal communication skills
• Highly organized with strong attention to detail
• Excellent time management skills
• Communication and reporting skills

We regret to inform that only shortlisted candidates will be notified / contacted.

For more information you can email Leah in our Singapore office on leah.kanagaratnam@teksystems.com quoting Job Reference Leah 534501 or alternatively, apply here to register your interest.

http://jobs.en-sg.teksystems.com/gLt7SD/project-manager-itcommunications-singapore-singapore-15598898

Job Reference: Leah 534501

EA Registration No: R22104472, LEAH ANNE KANAGARATNAM

Allegis Group Singapore Pte Ltd, Company Reg No. 200909448N, EA License No. 10C4544