Job Description

Ensure the efficient and effective management of contracts and projects from conception to successful project completion. Perform administration responsibilities of the inside sales department. Work with other business operations including engineering, manufacturing and external Asia Pacific and Middle East sales.

Job Responsibilities

• Full ownership of project lifecycle: Plan, execute and monitor the project whilst considering triple constraints of time, scope/cost and quality.
• Integrate closely with external sales and service personnel to ensure effective communication and understanding of the customer’s needs expectation and to facilitate order entry and manufacturing / supplier scheduling.
• Managing any change requests in any specifications required during the project delivery phase
• Maintain appropriate levels of inventory to secure short lead time enquiries. Management of internal and external suppliers. Monitor PDL subs and protector movement and aid in ensuring their timely return.
• To have and maintain a comprehensive understanding of contracts and orders to enable the fulfilment of all contractual obligations.
• Facilitate customer preproduction meetings. Host weekly global open order meeting with senior management.
• Through regular discussions and meetings with internal personnel ensure a high standard of planning is performed to guarantee timely ordering, manufacturing and delivery of products and services required.
• Ensuring prompt invoice payment and achievement of stated targets. Work closely with inventory to monitor the inventory movement.
• Release PO (Purchase order) to XL Systems manufacturing plants.
• Submit relevant documents to accounting for the preparation of invoices for sales and services.

• Receive, review, process customer order and respond in a timely manner to all customer enquiries throughout the entire project.
• Liaise internally with appropriate functional departments (legal, engineering, finance/ tax, supply chain management, manufacturing, etc) to provide customers with the most appropriate response.
• Ensure adherence to company policies and advance progress towards achieving company objectives.
• Respond appropriately to all contracts clarifications and customer request for information in order maximize company opportunities; a regular and proactive approach will be required to seek areas where assistance may be given to build trust and enhance business opportunities
• Thoroughly review all customer commitments versus variations and pricing clarifications post customer award.
• Support ongoing requirements for contract variations and pricing clarifications post customer award.
• Perform cost analysis on actual cost versus estimation in quotation.

• Degree / Diploma or have equivalent supply chain / project management & commercial experience.
• Experience working in similar position in sales or marketing environment
• Experience of large OD conductor / casing or OCTG in sales environment is preferred.
• Proficient in Microsoft office application
• Knowledge of integrated business systems is an advantage.