Job Description

Lendlease is a globally integrated real estate group with core expertise in shaping cities and creating strong and connected communities.For more than 60 years, we have created thriving places. Safety is always our first consideration, boldness and innovation characterise our approach and doing what matters defines our intent.Lendlease Singapore is currently looking for an Office and Property Administrator to join our team. Together with the team, the Office and Property Administrator will play a vital role in setting up and managing the operational needs of our new commercial building, Paya Lebar Green. This position requires a detailed-oriented professional with a solid background in operations, capable of assisting with procurement process, helping to develop and implement operational systems and procedures, and addressing ground operational matters to ensure smooth day-to-day functioning of the new project.Responsibilities:

• Ensure day to day safe and smooth operation of the office in all aspects
• Perform general secretarial and administrative duties, and provide support to both internal and external stakeholders
• Screening calls, visitors and responding to emails and general phone enquires appropriately
• Effective communications and willingness to assist both internal and external enquiries and feedbacks
• Manage office admin supplies and staff amenities, including budget and forecast
• Manage and coordinate staff matters and events
• Consolidate and assist to prepare reports, presentations, and tracking
• Manage and update contact details for both internal and external stakeholders
• Preparation and dissemination of relevant information (contact, minutes, letters & circulars etc)
• Prepare and process contracts, purchase orders and invoices
• Provide administrative support to the planning and monitoring of property management service delivery
• Coordinate tenant and manager requests, supply needs and maintenance schedules.
• Liaise with contractors or service providers related to housekeeping and security
• Couriers and mails coordination
• Ensure proper documentation and adherence to SOP
• Liaise with various stakeholders for monthly sales submission, yearly audit statement insurance policy submission and any other documents as required
• Schedule and arrange meetings, video conferencing, reservations and travelling arrangements
• Perform general filing, printing and documents housekeeping
• Any other task as assigned and support as required

Requirements:

• Minimum GCE O Level or equivalent
• Service oriented with good interpersonal skills
• Minimum 2-3 years of relevant experience
• IT savvy and proficient in MS Office Applications
• Able to work in a fast-paced dynamic environment to meet tight deadlines
• Able to work independently with minimal supervision, with a collaborative mindset to engage with stakeholders from all levels
• Excellent communication and written skills

Lendlease is a diverse, flexible and inclusive employer of choice. We engage, enable and empower our people and support their individual needs. Inclusion sets us all up for success.If you feel this position is suited to your skills, experience and career aspirations, please apply on the link.Lendlease is committed to being a diverse and inclusive employer of choice by engaging, enabling and empowering our people. All qualified applicants will receive consideration for employment and we are happy to consider flexible working arrangements. Inclusion sets us all up for success and we particularly encourage applications from currently under-represented groups in our industry including those who self-identify as women, black, Asian, minority ethnic, lesbian, gay, bisexual, transgender and/ or disabled.

Lendlease