Job Description

Procurement Assistant

We encourage individuals to achieve their potential. As our employee, you have the opportunity to work in your area of expertise. We foster a unique working environment, one that balances professionalism with a social life. We are always looking for talented and driven people to join us. If you thrive on challenges and have a passion to success, explore the following job opportunities.

Main Duties Over all in-charge of project order (as per designated project/site) including but not limited to as follows:

• Process order received via PR or WhatsApp group request

• Verify project order details – description/specification, model & quantity

• Source, select and negotiate for the best purchase package in terms of quality, prices, terms, deliveries, and services with approved company vendors
• To liaise and negotiate with vendors / suppliers on project price

• Check price (by order history/ supplier quote) vs PNH budget/cost

• Issue confirm purchase order

• Monitor order status and delivery (e.g. lead-time/payment)

• Update project order list daily

• Liaise with vendor on wrong delivery, wrong order to arrange return or CN
  

• Check and verify any discrepancy on PO highlighted by Admin Team (PO vs INV/DO)

• Amend in system (create new PO or revised PO) if necessary

• For order discrepancy by quantity/model/specs liaise with vendor to check (refer to A.7 work)

• For Partial Delivery - follow up next delivery schedule and advise logistics

• Updating of SO for any changes on confirmed purchased order (cancellation or revision of SO)

• Submit updated SO outstanding report on weekly basis for Admin to process API/DOP

• Co-ordinate with the operation team on product information, availability and delivery lead-time and making sure of on time delivery of order

• To attend to any ad-hoc duties as assigned by the Manager
  

• Minimum GCE N, O Level or relevant qualifications
• Minimum 1-2 years of relevant work experience in a similar role preferred
• Meticulous and able to work independently and as a team
• Able to work in a fast pace working environment
• Able to speak Mandarin is an advantage
• Able to start work immediately

• Location : Woodlands

• Training will be provided